Download our Invoice Template for Free

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Our free invoice template is ideal for those who want to send a great looking invoice with the right components. But if you're a busy entrepreneur or small business in Hong Kong that sends invoices regularly, it really is time to think about getting the best invoicing software to save you time. 

QuickBooks Online vs Free Invoice Template

How much time do you waste on invoicing? Maybe it’s time to switch to an easy to use Cloud Accounting Solution. Look more professional, track your invoices, turn on late invoice payment reminders and see real time payments once invoices have been paid. Clients can pay you directly from the invoice making it easy for them to pay on time.

A professional-looking invoice not only helps to legitimise your business, it helps you to get paid faster.

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Create a professional look

Customize invoices from an array of templates with your logo and accent colors.

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Send invoices online

Create and email your invoices in minutes and see when it has been viewed.

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Track invoices

See overdue invoices at a glance and send reminders to your outstanding accounts.

Feature QuickBooks Online Free Template
Email your invoice to clients for free
Add multiple lines of items with description
Easily track who's paid and which invoices are outstanding  
Avoid late payments with automated payment reminders  
Set up deposit notifications to your mobile  
Add a discount to your invoice  
Automate invoices for recurring subscriptions  
Create partial invoices for stages of a project  
Create custom, personalized invoice templates  
Create and send invoices from mobile devices on the go  
Integrate invoice management with the rest of your business  
Free unlimited support  
  Try Free for 30-Days Download Now

Let QuickBooks Online handle your Invoicing so you can grow your business

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Here are important components that should be featured on all invoices.


The word “TAX INVOICE” should be in large letters, across the top of the document.

Payer or Customer name and address

The company or individual customer who will be making the payment should be listed, along with their mailing address.

Payee or Supplier name and address

The name of the person or company being paid (that’s you!) should be listed, along with your mailing address. Your email address may also suffice in place of a mailing address.

Value Added Tax (VAT) 

It’s important that your invoice states whether or not it includes VAT and the rate at which VAT is being charged on the invoice. Learn more about VAT in Hong Kong.

Itemised list of goods or services

Description of the work that was done should be listed. For example, if the invoice is for a product or service, list the the product or service name, quantity, per-unit price and total price. If it is an hourly rate, add the number of hours worked.

Invoice number or Identifying number

An invoice number helps keep invoices organised. Create an invoice number that goes up incrementally each time a new one is sent.

Issue date

A tax invoice should be issued within 30 days from the time of supply. Your customer needs to keep this tax invoice to claim input tax on their standard-rated purchases.

Payment terms

You should always state the date when payment is due eg: 14 days. You can establish your own payment terms, depending on your type of business and your customers.

QuickBooks Online has the best invoicing features - for the world's hardest workers

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Create and send invoices from your mobile

Send your invoices on the go. No need to wait until you’re back in the office, no need to print and mail.

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See when customers have opened your invoice

Check when your customers have received and opened an invoice – no more ‘I didn’t get your invoice’ excuses.

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Get paid faster online

Add a Pay now button to your invoices to let your customers pay immediately with debit card, credit card, or PayPal.

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Automatic invoice reminders

No more chasing late payers – set up payment reminders that automatically send just before or after an invoice is due.

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Set up bulk and repeating invoices

Invoice the same customers often? Don’t waste time with manual data entry – set up repeating invoices or bulk invoices to save time.

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Free unlimited support

If you need help, support is available with answers to your questions and information on running your business.

Resources for Successful Invoices

The QuickBooks Resource Centre is packed with practical tips to help Hong Kong small businesses and entrepreneurs create and send the best invoices, maximise cash flow and grow your business. Here's a few to improve your invoices.

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How to get invoices paid on time

When clients don’t pay for completed work, you’re putting your cash flow at risk. Learn how to avoid late invoice payments by creating the perfect invoice, and what to do when a client doesn't pay an invoice

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Choosing and Defining Invoice Payment Terms

Boost your chances of getting paid on time with Clear and appropriate Payment Terms, ensuring the invoices you send are paid in a timely fashion.

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Benefits of Cloud Accounting

For small businesses in Hong Kong, the cloud represents an ideal combination of increased productivity, automated accounting, hassle-free security and customizable scalability.

Invoicing FAQs

Can I upload my own invoice and have more than one invoice template?

It is possible to upload your own invoice template and access multiple templates in QuickBooks.

What can I customize on my invoice?

Customize just about anything on your invoice - easily change invoice templates, fonts, add your logo, edit color schemes and choose what to show in the header and footer.

Can I schedule and setup recurring invoices?

You can create a recurring template for just about every type of transaction, such as invoices or expenses. Learn how to set up recurring invoices in QuickBooks.

What is an invoice?

An invoice is a document given to collect payment issued by a vendor to a customer. It includes the products or services with associated costs.

Which invoice do I need?

There are many different types of invoices you can create in QuickBooks. Read more about what invoice is best for you and your business in our HK Small Business Resource Centre.

What invoice payment terms do I need?

With QuickBooks, you can set up and send invoices fast, but it's worth spending some time to choose and define your invoice payment terms.

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