2 PAYG Withholding Libilities Accounts

To further clarify, one of these accounts was imported from a xero file.  I tried to delete it but it wouldn't allow it when I set up the GST tax centre.  I would like to merge the 2 accounts, but I am unsure about which one to merge to the other.  We have keypay set up and I want to ensure that this is mapping correctly also.

Any experts out there would be very much appreciated.

Hi SarahG73,

If you want to merge the two PAYG accounts, I would firstly suggest checking which one is used for the default mapping of payroll journals. Then, merge the 'other' account to that account so the mapping isn't affected. In the below example, I have PAYG Withholding A and PAYG Withholding B:

1. Go to the Employees tab and select Payroll Settings.
2. Click Chart of Accounts (under the Business Settings subheading).
3. Select Default Accounts and review the accounts here to determine which one is set up for mapping (for this example, we'll say PAYG Withholding A).

Once you've determined which one is set up in payroll, you can merge them in QuickBooks Online:

1. Select the Settings icon (top right), then Chart of Accounts.
2. Locate PAYG Withholding B in the list. Select the dropdown arrow to the right and choose Edit.
3. Ensure the Account Type, Detail Type and Name exactly match PAYG Withholding A. Then select Save and Close - you'll see a prompt asking if you want to merge the accounts and can click to confirm. 

This merges the two together without changing PAYG Withholding A or your journal mapping. Alternatively, you could change the name/type of account B to be something different to help differentiate the two if you prefer.

-Kass