I have issued multiple progress payment invoices from a quotation, they are now all paid. Is there a way to combine all invoices into a final invoice showing “Paid”?

Hello there, @mdpaintingexpert.

I'm here to shed some light on combining invoices as one transaction in QuickBooks Online.

We're unable to combine invoices in one transaction. However, we can mark all invoices paid in one payment if this is for multiple invoices.

Furthermore, explore how to receive and record invoice payments in QuickBooks Online in this article: Record invoice payments in QuickBooks Online.

Additionally, customers may overpay you for a variety of reasons. When this occurs, you have the option of applying the credit to an invoice, refunding the customer, or entering the overpayment as a tip in QuickBooks. The steps is outlined in this link: Handle a customer credit or overpayment in QuickBooks  Online. 

If you require any additional assistance, the Community is always available. I'd be delighted to assist you again.

So what do I need to do to combine these invoices into the one payment? Do I have to delete all 3 invoices previously issued then create a new invoice for the total amount? Then add the payments to that invoice?

TIA

Hi there, mdpaintingexpert.

You don't need to delete those invoices. All you need to do is use the Receive payment feature to create one payment to multiple invoices from a customer.

Here's how:

1. Click + New, then select Receive payment.
2. From the Customer drop-down, select the name of the customer.
3. From the Payment method drop-down, select the payment method.
4. From the Deposit to drop-down, select the account you put the payment into. 
5. From the Outstanding Transactions section, mark all open invoices of the customer.
6. When you're done, click Save and close.

If you make a bank deposit with several payments in a single deposit, use the Undeposited Funds account to record the payments in QuickBooks. This lets you group multiple payments into one deposit transaction in QuickBooks. Only do this if your bank recorded multiple payments as a single deposit.

I'm also adding this article so you how progress invoicing works in QuickBooks Online: Learn how to send invoices over time as you work off an quote.

Don't hesitate to leave a comment below if you have follow-up questions about your progress invoices. I'll be right here to answer your questions.