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JillH
Level 1

How do I make irregular payruns for the 2 directors? They aren't paid on any regular basis like monthly etc. They are the only employees.

 
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Best answer October 07, 2020

Best Answers
Steven_Product Champion
QuickBooks Team

How do I make irregular payruns for the 2 directors? They aren't paid on any regular basis like monthly etc. They are the only employees.

Hi JillH, 

 

Currently within the payroll system there needs to be a Pay Schedule assigned to a Payrun in order of it to be processed. 

 

That being said you can create a new Pay Schedule called 'Directors Pay' which despite it's frequency could be used at any time to allow these two directors pay to be processed together. 

 

This can be done with the below steps: 

 

  1. Open the Employees tab 
  2. Select Payroll Settings
  3. Under Pay Run Settings, select Pay Schedules
  4. Once on the screen, you click the green Add button in the top right, from there you can create a 'Directors Pay' and use any pay frequency.
  5. Then hit Save.

Last step would be best to then assign the Pay Schedule to the two directors. Which you can do below:

 

  1. Select the Employee's name
  2. Select Pay Run Defaults on left-hand side
  3. Scroll down and choose/change their Pay Schedule to select Directors Pay
  4. Then scroll down and hit Save.

Do this for both, then it will allow you to run this Pay Run, regardless of frequency and reporting wise it will assign the two directors under their own Pay Schedule

 

Hope this helps, 

 

-Steven

 

 

 

 

View solution in original post

Ken - Product Champion
Content Creator

How do I make irregular payruns for the 2 directors? They aren't paid on any regular basis like monthly etc. They are the only employees.

Hello JillH,

 

When it comes to the various pay schedules available, those will not lock you into using a particular frequency.

 

The main thing the pay schedules determine is the length of the pay period, and the PAYG calculations. 

 

For that reason, you can use them intermittently as you need for the directors' pay. However, we recommend to refer to the ATO calculators for PAYG to ensure your directors are withholding the correct amount.

 

-Ken

View solution in original post

3 Comments
Steven_Product Champion
QuickBooks Team

How do I make irregular payruns for the 2 directors? They aren't paid on any regular basis like monthly etc. They are the only employees.

Hi JillH, 

 

Currently within the payroll system there needs to be a Pay Schedule assigned to a Payrun in order of it to be processed. 

 

That being said you can create a new Pay Schedule called 'Directors Pay' which despite it's frequency could be used at any time to allow these two directors pay to be processed together. 

 

This can be done with the below steps: 

 

  1. Open the Employees tab 
  2. Select Payroll Settings
  3. Under Pay Run Settings, select Pay Schedules
  4. Once on the screen, you click the green Add button in the top right, from there you can create a 'Directors Pay' and use any pay frequency.
  5. Then hit Save.

Last step would be best to then assign the Pay Schedule to the two directors. Which you can do below:

 

  1. Select the Employee's name
  2. Select Pay Run Defaults on left-hand side
  3. Scroll down and choose/change their Pay Schedule to select Directors Pay
  4. Then scroll down and hit Save.

Do this for both, then it will allow you to run this Pay Run, regardless of frequency and reporting wise it will assign the two directors under their own Pay Schedule

 

Hope this helps, 

 

-Steven

 

 

 

 

View solution in original post

JillH
Level 1

How do I make irregular payruns for the 2 directors? They aren't paid on any regular basis like monthly etc. They are the only employees.

Thanks Steven. I've looked at how to do that. It appears that I will still only have Weekly, Fortnightly or Monthly frequencies to select from. So if I select monthly but only make a pay in September and none in July or August, that won't matter?

Ken - Product Champion
Content Creator

How do I make irregular payruns for the 2 directors? They aren't paid on any regular basis like monthly etc. They are the only employees.

Hello JillH,

 

When it comes to the various pay schedules available, those will not lock you into using a particular frequency.

 

The main thing the pay schedules determine is the length of the pay period, and the PAYG calculations. 

 

For that reason, you can use them intermittently as you need for the directors' pay. However, we recommend to refer to the ATO calculators for PAYG to ensure your directors are withholding the correct amount.

 

-Ken

View solution in original post