How to process leave without pay in a payrun

Hello drdpick1,

If you have not set up a leave without pay category, you'll have to make sure to create a leave category for the Leave without pay to apply it to the pay run. To start creating the leave category:

1. Click on the Employees tab.
2. Click on Payroll Settings, and click on Leave Categories.
3. If the Leave without pay category is not listed, you can start by creating one.
4. Enter a name, and select a Leave category type.
5. Select Not tracked for Employees' leave balance.
6. In Payment setup set to Don't pay for leave taken.
7. Click on Save.

Once done, you can create the pay run and be able to add the Leave without pay category under the Actions button. Here's how:

1. On the new pay run created, click the employee name.
2. Click the Actions button.
3. Click on Take leave.
4. Select the Leave without pay category.
5. Fill out the other fields.

You can also check these links to learn more about pay categories and applying for leave in QuickBooks Online Payroll How to create and manage leave requests.

Post again in the Community if you have more questions or click on the Help menu to contact the Customer Care Team. I'll be around to help you!

How do you make sure this shows on payslips?

Hi there,

Let's go ahead and check your pay slips settings to show the leave categories and their balances on the employee's pay slips. Here's how:

1. Click on the Payroll tab.
2. Click on Payroll Settings.
3. Click on Pay Slips.
4. Under Section Visibility, tick the boxes of the information you wanted to show on the pay slips. 
5. Click on Save.

Next, we go to the Leave Categories and verify if Hide leave category name from employee view is unticked. Here's how:

1. Click on the Payroll tab.
2. Click on Payroll Settings.
3. Click on Leave Categories.
4. Locate the leave category, and verify if Hide leave category name from employee view is ticked or not.

Once done, go back to the pay run and click on view payslips.

Post again in the Community if you have further concerns or clarifications about your payroll account. I'm around to help you.