Leave balances have been added to casual employees, how do I delete the annual leave?

Thank you Bonny, I thought it had to be something like this. I am new to using Quickbooks, however have been using another cloud accounting system in which I could do what you had mentioned. Navigating my way through.

Hi Bonny, I have followed your instructions below to adjust annual leave that had been incorrectly accrued for 2 casual employees. I have applied the leave adjustments and finalised the pay run but have now found that their accrued leave has doubled !

Please help

David

Hi David M2,

It's important to check back in with the employee's Leave Allowance Template as this would be the source of the leave accrual. 

1. Navigate to the employees in question under the Employees tab, select the employee,on the right select Leave Allowances.
2. Under the drop-down menu at the top of the page, select the apply a leave allowance template, select Casual Leave.
3. Click on Save at the bottom of the page

After checking that this Casual Leave template is applied to the employees, you will want to go back into the pay run to see check the recalculation option. This can be fund by selecting the below steps.

1. Open the Payrun you are working on
2. Select the Employee's name, this drop down their earnings field and any adjustments added to the payrun.
3. In the bottom right you will see a green Action button, then select Recalculate. 

This option helps in making sure any recent changes made to settings outside the payrun, especially accrual amounts can be recalculated to show their correct values. 

If you find your not making any headway with the steps and need further assistance, please don't hesitate to reach out to our friendly support team by clicking here.

Thanks, 

-Steven

Hi David, 

you need to deduct the balance eg) if the casual employee incorrectly accured 40 hours of leave, when making the adjustment on the pay run enter the below:

category: 'Annual leave'

untick: 'apply earnings'

Qty: -40 hours (Make sure it's a negative) 

Click save, then check leave balance to ensure it's correct 

Hi SSMelbourne,

That is correct. You'll have to make sure to enter the hours in negative figure to adjust the annual leave hours. You can use the steps below:

1. On the pay run creation, click the employee name.
2. Click on Actions, and then select Adjust Leave. This will create a Leave Adjustment line, and in the Hours field, enter the negative hours of the accrued leave, and then Save.
3. When you finalise the pay run, the leave balances will apply.

For reference you can also check out this article on How to apply leave adjustments

Thanks for sharing your insights. Have a great day!