E-invoicing help hub - Malaysia

E-invoicing enables the automated digital exchange of billing documents between a supplier and a buyer. Essential for compliance with local laws, it ensures transparency and the streamlining of invoice handling.

Note, a 6-month grace period has been applied to each of these groups. This is called a ‘relaxation phase.’ 

You can learn more about the e-invoicing mandated timelines and what it means for your business here.

The LHDN has outlined key dates depending on the annual turnover of your business.

• August 1, 2024: Turnover > RM 100m 
• January 1, 2025: Turnover > RM 25m
• July 1, 2025: Turnover > RM 500k
• January 1, 2026: Turnover > RM 150k

A 6-month grace period has been applied to each mandated timeline (mandated timelines are dependent on annual turnover of your business). During the relaxation phase, businesses are able to ‘batch submit’ all income activities and transactions for that calendar month (due 7-days after the last date of the month). Following this relaxation period, businesses must be prepared to send individual e-invoices when requested by customers.

Learn more about the e-invoicing mandated timelines and what it means for your business here.

Businesses who turn over less than RM 150K per year are currently exempt from mandated e-invoicing regulations. 

We have created a suite of handy resources for your business to get ready for e-invoicing.

• e-invoicing Trends and Regulatory Updates for 2025
• The Digital Transformation of Invoicing - MY specific
• e-invoicing Trends and Regulatory Updates for 2025 in Malaysia
• e-invoicing in the Asia-Pacific Region: Development and Future Outlook
• Technological Innovations Shaping the Future of e-invoicing
• The Role of e-invoicing in Enhancing Tax Compliance and Reducing Fraud
• Overcoming Challenges in e-invoicing Adoption
• A guide to Digital Certificates
• E-invoicing readiness check-list

QuickBooks e-invoicing has now launched in Malaysia.

Yes. For more information about uploading invoices to the MyInvois portal, including batch payments you can learn more here. You can access more general information via the MyInvois portal here. 

There will be no additional fees for customers accessing the e-invoicing feature in QuickBooks.

Make sure you have the below ready to go to set up e-invoicing with QuickBooks. We have built a readiness check-list here to help you get started.

• Digital Certificate: An electronic authentication document that verifies the identity of your business (purchased through a certified authority). Learn more here.
• My Invois Client ID & My Invois Client secret: You’ll need to register for this directly through the My Invois portal. Learn more here.

A Digital Certificate is an electronic document that proves the identity of a business and verifies their authenticity as an authorised seller. It verifies that the invoice is genuinely from your business. 

Purchased through a trusted third-party Certificate Authority (CA), digital certificates use encryption to ensure data integrity, protecting sensitive information like address information or payment details. 

You can learn more about digital certificates in our Guide to Digital Certificates.

If you are a QuickBooks customer or submitting e-invoices via a third-party solution, you may not need a digital certificate. A digital certificate allows you to add digital signatures to individual e-invoices - a mandated requirement from the IRBM for all businesses submitting e-invoices through a third-party solution.

You don’t need a digital certificate if you are submitting individual invoices through the MyInvois portal directly. 

A digital certificate is the electronic document issued by a trusted Certificate Authority (CA) that verifies your identity as the certificate holder. You need a digital certificate to add digital signatures to e-invoices.

A digital signature is the secure and encrypted ‘stamp’ that verifies the integrity of a digital document, similar to a handwritten signature. To meet relevant e-invoice requirements, issuers need to include a digital signature on invoices to verify this is a legitimate invoice from your business. 

More specifically, a component of the digital signature includes a hash value, typically represented as a set of unique numbers that is recognised by the government API to process e-invoice submissions.

The Malaysian Communications and Multimedia Commission (MCMC) has collated an official list of certified Certified Authorities.

Yes. The expiry date will vary depending on the digital certificate you have purchased. This will need to be renewed ongoing to ensure continuing compliance.