Welcome to the Community.
I'll ensure you'll be able to enter your December-21 until March-22 figure in QuickBooks Online.
Depending on your preference, there are plenty of options to enter those data. You can create a sales receipt or invoice if it's money in a transaction. Then, record it as a cheque, expense, or bill for money-out transactions.
Option 1: Create a sales receipt for money in a transaction.
- Click the + New icon.
- Select Sales receipt.
- Choose the customer from the Customer dropdown. If you haven't set them up hit Add a new customer.
- Fill in the sales info, such as the payment method and the date.
- Enter line item for the products and services you sold and the amount.
- Once done, click Save and close or Save and new.
Option 2: Create an invoice for money in a transaction.
- Click the + New icon.
- Select Invoice.
- Choose the customer from the Customer dropdown. If you haven't set them up hit Add a new customer.
- Fill in the sales info such as the payment method, date, quantity, and GST option if necessary.
- Enter line item for the products and services you sold and the amount.
- Once done, click Save and close or Save and new.
Here are the options for money-out transactions.
Option 1: Create a cheque.
- Click + New.
- Select Cheque.
- Choose the Payee from the dropdown ▼.
- From the Bank account dropdown ▼, select the account the cheque withdraws money from.
- Complete the cheque fields you need.
- Choose the Print optional.
- Once done, hit Save and close or Save and new.
Option 2: Record an expense.
- Click + New. Then select Expense.
- In the Payee field, select the supplier.
- Choose the account you used to pay for the expense in the Payment account field
- In the Payment date field, enter the date for the expense.
- In the Payment method field, select how you paid for the expense.
- In the Category details section, enter the expense info.
- Enter the Amount and GST if necessary.
- Once done, hit Save and close or Save and new.
Option 3: Create a bill.
- Click + New.
- Select Bill.
- From the Supplier ▼ dropdown, choose a supplier.
- From the Terms ▼ dropdown, select the bill's terms. This is when your supplier expects to be paid.
- Enter the Bill date, Due date, and Bill no. as they're recorded on the bill.
- Fill in the bill details in the Category details section.
- Enter the Amount and tax. The total amount displayed is based on the option selected in the Amounts are field.
- Once done, hit select Save and close or Save and new.
I've also included the following articles below for more insights:
Also, you can connect your bank account or manually upload bank transactions and then add them from the For Review tab. These options are a bit faster since it eliminates manual entries.
For future reference, I've added this resource about reconciliation to ensure your QuickBooks balance matches your bank or credit card balance: Reconcile an account in QuickBooks Online.
If you have additional questions about recording transactions, leave a message in the comment section. I'll be happier to help. Have a nice day!
