Can I create a test server to make trials on what is being done?

I can route you to the right page, @isaac-liu-avantg.

QuickBooks has a separate forum called Intuit Developer. This is where you can post questions about apps and servers. You can find other users' and developers' shared insights about building apps or software.

Feel free to visit this link: https://developer.intuit.com/app/developer/homepage.

Just click the API Docs & Tools tab to get started. See the image below.

Don't hesitate to reach to me again if you have QuickBooks questions. I'll be happy to answer them for you. Take care and have a great day.

Right now, I have quite a fair number of questions as I'm working on a trial for quickbooks.

1. What if I need to setup more than 1 set of books, how do I do it? 

 - i'd like to setup a test server, so that I can make a trial for the postings that we would like to make to see if the entries do go to the correct channels and if there are mistakes, we can thrash it out on the test server, instead of the company server.
2. How do I cancel a posting if there's an error/mistake?
3. Is the subscription for 1 company or for multiple companies?
4. How many users can be on at the same time, for the web version?
5. Backup - how is it done, if we would require a copy of the backup, how will it be provided to us?
6. Posting of back dated items, can it be done and how is it done?
7. How do I open/close a period?
8. How do I set user rights?

Thanks a lot.

Hi there, isaac-liu-avantg.

Welcome to the QuickBooks Community. I'm glad to share with you different information about how QuickBooks Online transactions work.

First, one QuickBooks account is for one company. That said, each company you add will be a separate paid subscription. I suggest subscribing to a different one and use this for the test server. You'll also have the option to choose a trial version, which expires after 30 days. Then, you can access them all with the same login info. This lets you quickly switch between companies so you can manage everything more efficiently.

Second, you can go to the Sales and Expenses tab so you're able to view all entered transactions. Then, click it to expand the page and delete them to cancel or remove the posting entries.

As I mentioned above, one QuickBooks account is for one company. With this, one subscription is only for one company.

Next, adding different users in QuickBooks Online depends on the subscription you're using. For Simple Start, you can add 1 billable user + 2 accountant users and for Essentials 3 billable users + 2 accountant users. Then, for Plus are 25 billable users + 2 accountant users. Please note that they can use a QuickBooks account at the same time. You can refer to this article to see further details: How many users can I set up?.

The safety of your data is our first priority. That's why QuickBooks Online automatically backs your data up with the same level of security used by banks and financial institutions. To see further details, you can open this article: Do I need to back up my data with QuickBooks Online?.

For posting back-dated items, you can only post transactions after the start date of the inventory item since QuickBooks Online is date-specific. The date in the inventory item is when you will start tracking quantity. That said, you're unable to create a transaction before the date entered.

QuickBooks Online (QBO) offers the option to Close the Books by finalizing financial statements for a specified period and then a password protecting any changes to that information. To see the detailed steps on how to perform the steps, you can click this article: Close your books in QuickBooks Online.

Lastly, you can refer to this article to view various details on how you can manage users' roles/rights and limit their access to specific tasks: User roles and access rights in QuickBooks Online.

I'm also adding different articles to further guide you in effectively managing your business using QBO: Help guide for QuickBooks Online. It contains topics about advanced accounting, banking, and payments.

Drop me a comment below if you have any other questions related to your QuickBooks subscription. I'll be more than happy to help. Wishing you a good one.

@isaac-liu-avantg 

If you have to open a new QBO account, make sure to click the Buy button to get the discounted price for up to a few months. If you purchase from the Trial account, you have to pay the regular rate.

https://quickbooks.grsm.io/Singapore

1. Sales invoices - My company's in Singapore and the local GST collection is collected based on SGD. My company's reporting currency is in USD and as such, on the invoices that are created, it only specifies the USD amount, but not the SGD amount and exchange rates that we use. How do we resolve this, especially when the amount is posted to the tax accounts?

2. Currency rates - How do we fix the exchange rates to be defaulted to our own input rates instead of using the system generated rates?

3. Currency rates - What/where is the source info for the currency rates that are listed?

4. Currency rates - Is there a history where we can see the log of currency rates that were applied previously?

Noted with thanks

5. For invoices, we may not choose to make the payment to the suppliers if there are disputes with the supplier over certain issues or that the invoice was lost somehow till we receive it at a later time. How do we address this? Let's say we are invoiced on 31 Jan 2021 and after resolving the outstanding issues with the suppliers on 1 April 2021 and we arrange for the payment on 21 April 2021, how do we make the postings as such? We would need to accrue for the expenses at 31 Jan for the items that we had purchased and by 1 April, the problem was resolved and payment was made on 21 April.

Hello, @isaac-liu-avantg.

Let me share some information to help address all your queries when using multi-currency in tracking your sales transactions.

First, the home currency used in your QuickBooks account depends on the regional version you're using. Since your company's reporting currency is currently under USD, it's possible that your account is under QuickBooks Online US version. You may want to subscribed to QuickBooks Online Singapore version. Then, enable the multi-currency feature. This way, you'll be able to setup your local GST. I can guide you on how to do it.

1. Go to https://quickbooks.intuit.com/sg/.
2. Sign up for a new account.

Once you have setup your new QBO Singapore account, you can follow these steps to enable the multi-currency feature.

1. Hover to the Gear icon⚙️.
2. Select Account and Settings.
3. Choose the Advanced menu.
4. Click Edit ✎ in the Currency section and choose your Home Currency. 
5. Toggle on the Multicurrency radio button.
6. Mark the I understand I can't undo Multicurrency tick box.
7. Select Save. 

Also, make sure to add the USD currency to your QuickBooks account. 

1. Hover to the Gear icon ⚙️.
2. Select Currencies.
3. Click the Add currency button.
4. Locate the JOD currency from the Add Currency ▼ drop-down.
5. Choose Add.

Now, you can assign a specific currency to your clients. This way, you'd be able to record your transaction in the currency they pay you. Here's how:

1. From the left menu, select Sales menu.
2. Choose the Customer tab. 
3. Select the New customer button.
4. In the Customer information window, fill out the needed information.
5. Select Payment and billing.
6. In This customer pays me with field, select the customer's currency.  
7. Click Save.  

Just a heads-up, QuickBooks Online uses the most recent exchange rates from Markit. You can read through this article for more detailed insights: Learn about exchange rates in QuickBooks Online.

On the other hand, if you wish to use your own exchange rate, here's how:

1. Select + New, then select the transaction you want to enter.
2. From the ▼ dropdown, select the customer or supplier.
3. In the rate field, enter the exchange rate.
4. Complete the transaction details, then select Save.

You can use this article as an additional resources: Enter and use your own exchange rates.

Lastly, I'd recommend consulting an accountant so you'd be guided properly in tracking your sales transactions.

Always feel free to leave a comment below if you have other questions or concerns about using QuickBooks. I'm always here to help.