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userhuini
Level 2

If under expense section, there is a category details i key in purchases and my colleague under RECEIVE key in purchases as well,will it double?

From what I see under report there is no double but i just need to confirm again before i proceed. Please someone help me.
Solved
Best answer October 16, 2020

Best Answers
Rea_M
QuickBooks Team

If under expense section, there is a category details i key in purchases and my colleague under RECEIVE key in purchases as well,will it double?

Yes, you can input purchases under the Category column when recording your expenses in QuickBooks Online (QBO), @userhuini

 

You have the authority in choosing the right expense account (i.e. Purchases) when you create an Expense transaction. In QBO, the Category Details refers to a selection of an account from the company's chart of accounts to categorise your expense type.

 

The first solution provided may have based on a different scenario. That's why it lets you categorize your expenses to either the Accounts Payable or Trade and other Payables accounts. After drilling down the situation, you can simply enter purchases in the Category column or any expense account that match or categorise your transaction details.

 

Please see the screenshot below.

 

To learn more about the sections in an Expense transaction, kindly refer to this article: What is the difference between Account Details and Item Details sections. it clearly explains the Item and Category sections in your expense transactions.

 

You can record your expenses by creating a bill, cheque, or expense. To learn more about their differences, here's an article that describes when you can use any of the mentioned transactions: What is the difference between bills, cheques, and expenses?.

 

Select the Reply button below if you have a follow-up inquiry or other concerns about recording your expenses in QBO. I'm just around to help. Take care.  

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3 Comments 3
GlinetteC
Moderator

If under expense section, there is a category details i key in purchases and my colleague under RECEIVE key in purchases as well,will it double?

Hello there, userhuini.

 

I want to make sure we're on the same page. If you're referring to the Item Details then, the answer is yes. You may choose either to enter the purchases either under Category or Product/Service to avoid doubling the expense on the report. Please see attached screenshots for your visual guide:

 

 

If you're referring to something else, please don't hesitate to add a comment below. Thanks!

userhuini
Level 2

If under expense section, there is a category details i key in purchases and my colleague under RECEIVE key in purchases as well,will it double?

Dear G,

If that is the case why the first solution you gave me is to put Accounts Payable or Trade and other Payables?

I am very confused with the solution you provided to me, I am so sorry. You at first give this option then you give another way again.

This is what i get from your very first reply:

 

First, create an expense transaction and post it to the A/P account. Here's how:

  1. Go to the + New button.
  2. Select Expense.
  3. Choose the name of the supplier in the Payee field and the name of the account in the Payment account section.
  4. In the Category column, select Accounts Payable (A/P) or Trade and other payables, then enter the description (optional), amount, and all other necessary details. I try this my side not allowed me to pass, saying the tax or whatever 
  5. Click Save and close.

Can i just input purchases to solve the problems? under category column.

Thanks 

Rea_M
QuickBooks Team

If under expense section, there is a category details i key in purchases and my colleague under RECEIVE key in purchases as well,will it double?

Yes, you can input purchases under the Category column when recording your expenses in QuickBooks Online (QBO), @userhuini

 

You have the authority in choosing the right expense account (i.e. Purchases) when you create an Expense transaction. In QBO, the Category Details refers to a selection of an account from the company's chart of accounts to categorise your expense type.

 

The first solution provided may have based on a different scenario. That's why it lets you categorize your expenses to either the Accounts Payable or Trade and other Payables accounts. After drilling down the situation, you can simply enter purchases in the Category column or any expense account that match or categorise your transaction details.

 

Please see the screenshot below.

 

To learn more about the sections in an Expense transaction, kindly refer to this article: What is the difference between Account Details and Item Details sections. it clearly explains the Item and Category sections in your expense transactions.

 

You can record your expenses by creating a bill, cheque, or expense. To learn more about their differences, here's an article that describes when you can use any of the mentioned transactions: What is the difference between bills, cheques, and expenses?.

 

Select the Reply button below if you have a follow-up inquiry or other concerns about recording your expenses in QBO. I'm just around to help. Take care.  

View solution in original post