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Level 1

Invoice Templates

I have one Company (Optimum Beleggings Pty Ltd) but is using it as a parent company. I have 3 other "companies" thus 3 different client bases but all goes through 1 bank account (Optimum Beleggings)
The companies are:
Value Fencing
Optimum Storage
Real Buddies
My question is: How do I set up 3 different Invoice templates & email messages for each of them. ( i have made different templates but if i change 1 thing on the one it changes automatically on the other)

Your assistance will be appreciated.


3 Comments 3

Invoice Templates

I'll give you some guidelines on how to handle this in QuickBooks, Matthee.


The business information in the template is linked to the company name in the Accounts and settings, particularly in the company information. As a result, any changes made to one template will affect the other.


 As a workaround, you can use the Location tracking feature. This allows you to set up each company name as a location with the option to change the details of one without affecting the other. Please note that this is only available for the QB Plus version. 


I'll show you how to do it:


  1. Go to Settings and select Account and settings.
  2. Choose the Advanced tab.
  3. In the Categories section, click the Edit ✎ icon.
  4. Toggle the checkbox to track locations.
  5. Click Save, then Done.

After which, you can add a location by following these steps:


  1. Go back to Settings, then select All lists.
  2. Pick  Locations.
  3. Select New, then add the Name you want to track.
  4. Click Save.


The next time you record an invoice, you don't need to create a template but ensure to select the correct location.


I've included some resources you can read on personalising your sales form for future use:



Feel free to visit again if you have other questions. I'll be around to help.

Level 1

Invoice Templates

Hi GlinetteC


Thank you for the quick response, is there no other option to without subscribing to "Plus" I don't need any of the other features Plus offers. 

QuickBooks Team

Invoice Templates

I'll quickly answer your follow-up question about using locations in sales template, Matthee.


For now, only the Plus and Advanced versions of QBO has the option to customize forms by location. 


Although, there are third-party apps that offer additional features including sales forms templates. They can be synced and integrated with QBO so you can easily access the templates when creating transactions.


Let me share the steps on how you can look for an app inside QBO:


  1. Go to the Apps menu and proceed to the Find Apps or Apps tab.
  2. Click the drop-down list for Browse categories.
  3. Select Get paid.



Allow me to give you these articles in case you need additional guidance and information when syncing apps in QBO:



Don't hesitate to always post questions in the Community if you need more help from us. Have a good day!