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Download our Invoice Template for Free

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Our free invoice template is ideal for those who want to send a great looking invoice. But if you’re a busy entrepreneur or small business that sends invoices regularly, it really is time to think about getting the best invoicing software to save you time.

QuickBooks Online vs Free Invoice Template

How much time do you waste on invoicing? Maybe it’s time to switch to an easy to use Cloud Accounting Solution. Look more professional, track your invoices, turn on late invoice payment reminders and see real time payments once invoices have been paid. Clients can pay you directly from the invoice making it easy for them to pay on time.

A professional-looking invoice not only helps to legitimise your business, it helps you to get paid faster.

Create a professional look
Create a professional look

Customize invoices from an array of templates with your logo and accent colors.

Send invoices online
Send invoices online

Create and email your invoices in minutes and see when it has been viewed.

Track invoices
Track invoices

See overdue invoices at a glance and send reminders to your outstanding accounts.

Feature QuickBooks Online Free Template
Email your invoice to clients for free
Add multiple lines of items with description
Easily track who's paid and which invoices are outstanding  
Avoid late payments with automated payment reminders  
Set up deposit notifications to your mobile  
Add a discount to your invoice  
Automate invoices for recurring subscriptions  
Create partial invoices for stages of a project  
Create custom, personalized invoice templates 
Create and send invoices from mobile devices on the go  
Integrate invoice management with the rest of your business  
Free unlimited support  
  Try Free for 30 Days Download Now

Let QuickBooks Online handle your Invoicing so you can grow your business


Here are important components that should be featured on all invoices.

  • Heading
    The word “TAX INVOICE” should be in large letters, across the top of the document.
  • Issue Date
    A tax invoice should be issued within 30 days from the time of supply. Your customer may need to keep this tax invoice so they can claim as an expense.
  • Invoice number or Identifying number
    An invoice number helps keep invoices organised. Create an invoice number that goes up incrementally each time a new one is sent.
  • Payment terms
    You should always state the date when payment is due eg: 14 days. You can establish your own payment terms, depending on your type of business and your customers.
  • Itemised list of goods or services
    Description of the work that was done should be listed. For example, if the invoice is for a product or service, list the the product or service name, quantity, per-unit price and total price. If it is an hourly rate, add the number of hours worked.
  • Payer or Customer name and address
    The company or individual customer who will be making the payment should be listed, along with their mailing address
  • Payee or Supplier name and address
    The name of the person or company being paid (that’s you!) should be listed, along with your mailing address. Your email address may also suffice in place of a mailing address.
  • Value Added Tax Registration Number
    The supplier’s VAT registration number should be added below the addresslisted, along with their mailing address
  • VAT in South Africa
    If you charge Value Added Tax in South Africa, you must issue a tax invoice that clearly states the amount of tax it includes. Iif you’re not charging tax, you’ll need to issue an invoice that clearly states “No VAT has been charged”. It’s also good practise to state the rate at which you are charging VAT eg: 15%.

Resources for Successful Invoices

The QuickBooks Resource Centre is packed with practical tips to help you create and send your best invoices, maximise cash flow and grow your business. Here’s a few to improve your invoices.

Invoice template

How to get invoices paid on time

When clients don’t pay for completed work, you’re putting your cash flow at risk. Learn how to avoid late invoice payments by creating the perfect invoice, and what to do when a client doesn’t pay an invoice.

Invoice template

Choosing and Defining Invoice Payment Terms

Boost your chances of getting paid on time with clear and appropriate Payment Terms, ensuring the invoices you send are paid in a timely fashion.

Invoice template

Benefits of Cloud Accounting

For Small Businesses around the world, the cloud represents an ideal combination of increased productivity, automated accounting, hassle-free security and scalability.

Frequently Asked Questions

QuickBooks has the best invoicing features – for the world’s hardest workers

Create and send invoices from your mobile
Create and send invoices from your mobile

Send your invoices on the go. No need to wait until you’re back in the office, no need to print and mail.

See when customers have opened your invoice
See when customers have opened your invoice

Check when your customers have received and opened an invoice – no more ‘I didn’t get your invoice’ excuses.

Get paid faster online
Save time with improved efficiencies

Streamline your invoice creation using helpful features such as the ability to get quotes signed directly on your phone.

Automatic invoice reminders
Automatic invoice reminders

No more chasing late payers – set up payment reminders that automatically send just before or after an invoice is due.

Set up bulk and repeating invoices
Set up bulk and repeating invoices

Invoice the same customers often? Don’t waste time with manual data entry – set up repeating invoices or bulk invoices to save time.

Free unlimited support
Free unlimited support

If you need help, support is available with answers to your questions and information on running your business.

Try it Free for 30 days
(no Credit Card required)