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Free Invoice Templates

Q: What is an invoice template?

An invoice template is a document that makes it simple to create new invoices. An invoice template outlines the necessary fields included on an invoice. Use the fillable invoice template to create an invoice by completing the blank fields in the template with your business, sale, and customer information.

Q: What do you write on an invoice in South Africa?

Include the following elements on each invoice you create:Your business contact informationThe invoice number assigned The date the invoice is being issued The government-issued VAT number Your terms of paymentClear descriptions of the goods or services you’re billing against in R (for example, R1,000)Beyond these important requirements, you can adjust your invoices to meet the needs of your business.

Q: How do I send an invoice to the clients?

To send an invoice to your customers, first save the completed invoice template. Then you can either print and mail the invoice to your customer’s billing address, or send it to your customer’s email address. Remember, it is important to track your sent invoices, making notes of when the invoice was issued and when payment is due.

Q: How can I keep track of sent invoices?

Keep track of your invoices using an invoice tracking system, like a spreadsheet or accounting software that automatically records the status of your invoices. Accurate documentation of the invoices you issue can help you spot outstanding payments as soon as they’re overdue and improve cash flow.

If you’re a freelancer or a small business owner in South Africa, chances are you’ll need to create invoices for your business. Download a free invoice template for your specific needs, and create and send professional invoices as a PDF, in Excel or as Google sheets, or in Microsoft Word or Google docs.

Get tips on what to include according to what you do and how to use professional Invoicing Software to get paid faster through online payments or credit cards.

Free Small Business Owner Invoice Template

Most small businesses need an invoice that stands out. Fill in, customise, and send out your small business invoices to your clients with our free invoice templates. Also find useful tips about what to include, how much to charge, and more.

Download A Small Business Owner Invoice Template Free

Free Freelance Invoice Template

Working as a freelancer means you’ll have to stay organised and implement a professional invoicing process that works for you and your clients. Download a free invoice template in word and learn what to include, how much to charge, and when to send invoices to your clients in South Africa.

Download A Free Freelance Invoice Template

Tired of manually creating and sending each invoice?

Looking to up your invoice game? With QuickBooks Online invoicing software you can send customised, professional invoices from your phone or computer in just a couple of minutes. Smart predictions make it easy to know when your invoices will be paid, you can even automate gentle reminders for overdue invoices.

Try QuickBooks invoicing software free for 30 days

QuickBooks Online vs Free Invoice Template

Invoicing Features	QuickBooks Online	Free Invoice Template
Email your invoice to clients for free
Add multiple lines of items with descriptions
Easily track who's paid and which invoices are outstanding
Avoid late payments with automated payment reminders
Set up deposit notifications to your mobile
Add a discount to your invoice
Automate invoices for recurring subscriptions
Create partial invoices for stages of a project
Create custom, personalised invoice templates
Create and send invoices from mobile devices on the go
Integrate invoice management with the rest of your business
Free unlimited support
	Try Free for 30 Days	Download Now

Manual invoices vs. invoice software

QuickBooks Online Invoicing Software

Get paid fast with payment-enabled invoices. Add an optional “Pay Now” button to invoices, so your customers can pay directly online with various payment methods, including debit cards and wire transfers
With our innovative software, you can track outstanding invoices on your phone and get alerts when your invoices are viewed and paid.
In addition, send payment reminders to your customers from within QuickBooks Online. On top of that, you can automate the invoice sending process at your set schedule. Customer information is automatically pulled in, making prep simple.

Manual Invoices

Unlike automated invoices, manual invoices may involve more steps to issue, and for customers to complete payments. It involves manual entry of customer calculation and sale information. Plus, it needs to be tracked and monitored manually.
Manual follow-up for payment reminders and past-due payment notifications leaves space for errors, which might eventually lead to late payments and cash flow problems. With QuickBooks invoicing software you can avoid this potential hassle, and also keep track of your taxes in South Africa.

Invoices Requirements in South Africa

The South African government has strict criteria for invoicing clients. If your annual turnover exceeds or is likely to exceed R1 million, you must register for VAT and collect it on your invoices.

If your turnover in the past 12-month period has exceeded R50,000, you can choose to register for VAT voluntarily. However, if your business is registered for the turnover tax you don’t need to charge VAT on your invoices.

For local currency invoices, include:

The exact date the invoice was issued
The word “Tax Invoice”, “Invoice”, or “VAT Invoice”
The invoice number
The VAT number of your business
The contents or services supplied
Address of the company or individual you are billing (for example, Sandtion, South Africa)
The net amount
Value of the supply, the amount of tax charged and the consideration of the supply (value and the tax)

You can read more about tax invoice requirements in South Africa on the South African Revenue Service (SARS) website.

Invoice template FAQs

What is an invoice template?

What do you write on an invoice in South Africa?

Include the following elements on each invoice you create:

Your business contact information
The invoice number assigned
The date the invoice is being issued
The government-issued VAT number
Your terms of payment
Clear descriptions of the goods or services you’re billing against in R (for example, R1,000)

Beyond these important requirements, you can adjust your invoices to meet the needs of your business.

How do I send an invoice to the clients?

How can I keep track of sent invoices?

Do invoices need to be numbered in South Africa?

Yes, it is important for your invoices to have a sequential number on them. Plus, numbering your invoices makes it easy to track payments and keep your accounting records straight. Numbered invoices help ensure that your business income is properly documented when it comes time to pay taxes. Assign each invoice you issue with a unique invoice number, and document the invoice number directly on the invoice and in your records.

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