Download our Invoice Template for Free

Our free invoice template is ideal for those who want to send a great looking invoice. But if you’re a busy entrepreneur or small business that sends invoices regularly, it really is time to think about getting the best invoicing software to save you time.

QuickBooks Online vs Free Invoice Template

How much time do you waste on invoicing? Maybe it’s time to switch to an easy to use Cloud Accounting Solution. Look more professional, track your invoices, turn on late invoice payment reminders and see real time payments once invoices have been paid. Clients can pay you directly from the invoice making it easy for them to pay on time.

A professional-looking invoice not only helps to legitimise your business, it helps you to get paid faster.

Create a professional look

Customize invoices from an array of templates with your logo and accent colors.

Send invoices online

Create and email your invoices in minutes and see when it has been viewed.
Track invoices

See overdue invoices at a glance and send reminders to your outstanding accounts.

QuickBooks Online

Free Template

Email your invoice to clients for free
Add multiple lines of items with description
Easily track who’s paid and which invoices are outstanding
Avoid late payments with automated payment reminders
Set up deposit notifications to your mobile
Add a discount to your invoice
Automate invoices for recurring subscriptions
Create partial invoices for stages of a project
Create custom, personalized invoice templates
Create and send invoices from mobile devices on the go
Integrate invoice management with the rest of your business
Free unlimited support

QuickBooks Online

Email your invoice to clients for free
Add multiple lines of items with description
Easily track who’s paid and which invoices are outstanding
Avoid late payments with automated payment reminders
Set up deposit notifications to your mobile
Add a discount to your invoice
Automate invoices for recurring subscriptions
Create partial invoices for stages of a project
Create custom, personalized invoice templates
Create and send invoices from mobile devices on the go
Integrate invoice management with the rest of your business
Free unlimited support

Free Template

Email your invoice to clients for free
Add multiple lines of items with description

Let QuickBooks Online handle your Invoicing so you can grow your business

Here are important components that should be featured on all invoices.

Heading

The word “TAX INVOICE” should be in large letters, across the top of the document.

Issue Date

A tax invoice should be issued within 30 days from the time of supply. Your customer may need to keep this tax invoice so they can claim as an expense.

Invoice number or Identifying number

An invoice number helps keep invoices organised. Create an invoice number that goes up incrementally each time a new one is sent.

Payment terms

You should always state the date when payment is due eg: 14 days. You can establish your own payment terms, depending on your type of business and your customers.

Itemised list of goods or services

Description of the work that was done should be listed. For example, if the invoice is for a product or service, list the the product or service name, quantity, per-unit price and total price. If it is an hourly rate, add the number of hours worked.

Payer or Customer name and address

The company or individual customer who will be making the payment should be listed, along with their mailing address

Payee or Supplier name and address

The name of the person or company being paid (that’s you!) should be listed, along with your mailing address. Your email address may also suffice in place of a mailing address.

Value Added Tax Registration Number

The supplier’s VAT registration number should be added below the addresslisted, along with their mailing address

VAT in South Africa

If you charge Value Added Tax in South Africa, you must issue a tax invoice that clearly states the amount of tax it includes. Iif you’re not charging tax, you’ll need to issue an invoice that clearly states “No VAT has been charged”. It’s also good practise to state the rate at which you are charging VAT eg: 15%.

Resources for Successful Invoices

The QuickBooks Resource Centre is packed with practical tips to help you create and send your best invoices, maximise cash flow and grow your business. Here’s a few to improve your invoices.

How to get invoices paid on time

When clients don’t pay for completed work, you’re putting your cash flow at risk. Learn how to avoid late invoice payments by creating the perfect invoice, and what to do when a client doesn’t pay an invoice.

Choosing and Defining Invoice Payment Terms

Boost your chances of getting paid on time with clear and appropriate Payment Terms, ensuring the invoices you send are paid in a timely fashion.

Benefits of Cloud Accounting

For Small Businesses around the world, the cloud represents an ideal combination of increased productivity, automated accounting, hassle-free security and scalability.

Frequently Asked Questions

QuickBooks has the best invoicing features – for the world’s hardest workers

Create and send invoices from your mobile

Send your invoices on the go. No need to wait until you’re back in the office, no need to print and mail.

See when customers have opened your invoice
Check when your customers have received and opened an invoice – no more ‘I didn’t get your invoice’ excuses.

Save time with improved efficiencies
Streamline your invoice creation using helpful features such as the ability to get quotes signed directly on your phone.

Automatic invoice reminders
No more chasing late payers – set up payment reminders that automatically send just before or after an invoice is due.

Set up bulk and repeating invoices
Invoice the same customers often? Don’t waste time with manual data entry – set up repeating invoices or bulk invoices to save time.

Free unlimited support
If you need help, support is available with answers to your questions and information on running your business.

Try it Free for 30 days

(no Credit Card required)