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info-hoekkraaltj
Level 1

I manually uploaded my transactions from my bank, how do I allocate invoice payments to customers. Instructions dont work

 
1 Comment
ChristieAnn
QuickBooks Team

I manually uploaded my transactions from my bank, how do I allocate invoice payments to customers. Instructions dont work

Hi there, info-hoekkraaltj.

 

Can you please provide us what are the instructions or steps you've already performed? I'd appreciate any further details so I can share an accurate solution.

 

Once you uploaded your transactions in QuickBooks, the system automatically shows a match to any record you’ve already entered in QuickBooks. Including, matching the deposit/payments to an open invoice of the customer. That being said, you can click the match button so this invoice payment will link to the customer's invoice.

 

Here's how:

 

  1. Click the Banking menu at the left panel. Then, the Banking section.
  2. Go to the For Review tab. Then, choose the entry that shows Match and review the Records found.
  3. Select the link next to each record to get more details.
  4. Review the Deposit to field on the forms. Your transaction in QuickBooks is already in the account listed.
  5. When you’re done, click Match.

 

Once the system doesn't show a match to an invoice payments, I suggest using the Find Match option to display all the possible matched transactions. To do that, follow the steps below:

 

  1. Go to Banking and select the Banking tab.
  2. Click Find other records button.
  3. In the Match Transactions window, put a checkmark on the transactions that should match the downloaded transaction.
  4. If the transaction you want to match is outside the date range displayed, update it. Select the date field to manually change the From and To dates.
  5. Select Save if the total amount of both transactions is the same.
  6. Hit Save.

 

For additional information on how you can review bank and credit card transactions after you download them into QuickBooks, you can click this article: Categorise and match online bank transactions in QuickBooks Online.

 

Please check this article to see steps on how to apply for the deposit entry as an invoice payment: How to link a deposit to an invoice.

 

Please know that you're always welcome to post if you have any other concerns. Wishing you and your business continued success.