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I've listed some details on when to record expense transactions, accounts@urban-s.
This way, we can ensure if the purchase order should be connected to an expense.
For more details, please see this article: The Difference Between Bills, Cheques, and Expenses.
You can follow these steps to add a purchase order to an expense in QuickBooks.
To learn more about creating and adding a purchase to a transaction for your supplier, please see these article:
I've also included an article that'll help you assign a preferred supplier to specific stock items to save time when reordering those items: Add a Preferred Supplier and Create a Purchase.
Please visit me here again in the Community and keep me posted if you'll need assistance managing g your vendor transactions. I'm determined to help you succeed.
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