Let us share some information on how to prevent invoicing when there is no stock available in QuickBooks Online (QBO), Naz.
The option to stop creating invoices when there is no stock available is unavailable in QBO. However, we can set up a reorder point that will help you notify when you're running out of stock. This feature is available in QBO Plus and Advance. Here's how:
- Go to the Gear icon on the top menu and select Products & services.
- Find the product you want to have a reorder point.
- Click Edit ✎ in the Action column.
- In the Reorder point field, add the threshold when you should reorder more stock.
- Press Save and close.
Once done, verify the stock items that are low or out of stock by following the steps below:
- Go to the Gear icon and select Products & services.
- At the top, you’ll quickly see if you have any stock items that are running low or out of stock.
- Choose Low stock or Out of stock to see those items.
To learn more about setting up alerts for products that are running low or out of inventory, check out this article: Set up low stock alerts in QuickBooks Online.
Once done, we can run a report to gain valuable insights into the items you purchase and sell, as well as the status of your stock. For the steps and details, refer to this article: Use reports to see your sales and stock status in QuickBooks Online.
Additionally, visit this article to include your stock products in the program: Add stock products in QuickBooks Online.
The Community always has your back if you require additional assistance with managing your invoices and stock items or any QuickBooks-related concerns. Please reply to this post, and will get back to you, Naz.
