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Level 1

How can i receive stock in quick books online?

3 Comments 3

How can i receive stock in quick books online?

Hi @wescey,


QuickBooks Online (QBO) allows you to track stock that's on hand and get alerts when you need to restock. Be advised, this feature is available for the Plus version. 


You can start by sending a purchase order to your supplier to let them know what you need. 


To create this transaction, follow these steps:


  1. Highlight the Sales tab.
  2. Click Products and Services.
  3. On the filter at the top of the page, select either Low Stock or Out of stock
    • If you need to reorder both from the same supplier, don't use a filter. 
  4. Fill up the purchase order form, or add other items you need. 
  5. Tap Save and send

At this point, you can convert the purchase order into a bill or a cheque/expense transaction. You convert it into a bill if you pay your supplier at a later date. While you convert it into a cheque/expense when you pay for it immediately. 


Additional details along with related links on this topic can be found in this article: Add stock products in QuickBooks Online. At the bottom of the page, you can find a link to an article that provides you the steps on how you can convert a non-stock item to stock. 


If you have any other questions, post them in the comments below. I'll get back to you as soon as I can. 

Level 1

How can i receive stock in quick books online?

Is it possible to created a tracked stock item directly from inputting a bill onto the system ?



How can i receive stock in quick books online?

I can share some information about adding stock items in your account, @Harrisont.


Yes, you can create a bill if you'll pay your supplier later out of the purchase order that you've sent to your supplier. If you paid your supplier on the spot, create a cheque or an expense.


For more information about turning on the purchase order feature and creating one, refer to this article: Create and send purchase orders in QuickBooks Online.


To create a bill:


  1. Go to the + New and select Bill
  2. From the Payee dropdown, select the supplier. This opens a window with their open purchase orders.
  3. Click Add for the correct purchase order. This adds the items from the purchase order and will now appear in the Item details section.
  4. Select Save and close.


To know more about adding a bill from the purchase order or removing it, see this article: Add purchase orders to expenses, bills, or cheques in QuickBooks Online.


To guide you further about adding stock items, service items, non-stock items, and tracking your sales, check this article: Set up and track your stock in QuickBooks Online


If you have other questions or need further assistance with your stocks, let me know in the comment. I'll be more than happy to help. Have a wonderful day!