We'll have to match the recorded VAT payment to the actual bank transaction to clear it out, ubusi. I'll guide you on how to do this below.
To prevent duplicates, you need to match the downloaded bank transaction to your existing VAT payment entry in QuickBooks Online (QBO). This will make it easier for you to reconcile your account. Here's how:
- Go to Transactions and select Bank transactions.
- Select the tile for the account you want to review.
- Go to the For review tab.
- Find a downloaded transaction with the Match option in the Action column.
- Select the downloaded transaction to expand the view. Then, choose and confirm a category from the dropdown.
- Review the Matching records found in QuickBooks and select the link next to each match to get more details.
- Make sure this is the correct match. If this is the correct match, close the open transaction.
- Select Match.
For the complete guide in reviewing downloaded bank data, please see this article: Categorise and match online bank transactions in QuickBooks Online.
Additionally, I'd encourage you to reconcile your account regularly (monthly) to ensure they're balanced and accurate.
If you need further assistance with managing VAT payments and banking files, please reply to this comment. We are here to help you further.
