Petty Cash Deposit

ALSO ... I was unable to choose QBO USA .... this forum made me choose international.

Hello, @Panels Up Solar. I can help you how to manage your petty cash.

Let me discuss this concern in detail and guide you on how to properly handle your petty cash.

Well, it is normal that when you create deposit for your petty cash it will create money in and money out transaction. Petty cash fund is a type of Imprest account, which means it contains a fixed amount of cash which is equal to the money spent in order to maintain a set balance. That's why the first transaction is debited and the second transaction is credited to come up as fixed balance.

If you want to put cash in on your petty cash account, you can record the transaction thru check or transfer.

If you wrote the check for cash, here's how:
 

1. Click +New and select Check.
2. Choose Petty Cash as the payee then click +Add new if petty cash isn't in the list of payees.
3. Fill out all the needed information.
4. Then select Save and close.
   
   

If you took out the cash without writing a check:
 

1. Click on +New and choose Transfer.
2. Enter all the needed information.
3. Then select Save and close.
    

For additional information on how to manage petty cash, you can refer to this article: Set up and use petty cash in QuickBooks Online

On the other hand, if you wish to change the country, you can choose here in this website: Choose your country
 

If you're ready to reconcile your accounts so they always match your bank and credit card statements, you can check out this article: Reconcile an account in QuickBooks Online

Tag me along if you still have questions. I'll be happy to answer them for you. Have a great day ahead!

I did not take money out of petty cash. I am trying to deposit money into my petty cash. It looks like you're showing me how to pay for something with Petty Cash. 

I appreciate you for coming back to the thread and adding some clarification about your concern, Panels Up Solar. Let me share details on how QuickBooks handles deposits. Then ensure that your transactions appear correctly on your petty cash account.

When you deposit an amount to the Petty account through the Bank Deposit section, it should only appear on the Bank register page once. With this, I recommend opening each deposit and reviewing the details. Then, you'll have to make sure that the Cash back goes to field is empty to ensure that the deposit stays on the petty cash. 

Here's how:

1. Go to Bookkeeping and select Chart of accounts.
2. Find the Petty cash account you want to review. Then, select Account history in the Action column.
3. Select the Filter icon. Then, select the filters you want to apply. You can use the Find field to search by amount, reference number, or memo.
4. Select Apply.
5. Find the deposit and click the Edit button to expand the page. Then, go to the Cash back goes to drop-down at the bottom and fill it blank.
6. Click Save and close.

Please know that the steps mentioned are for the International version. If you want to see the US one, you can click this article: Find, review, and edit transactions in account registers in QuickBooks Online.

Furthermore, if the transaction still appears twice on the Register page, you have the option to delete one of them so it will not include in your data. To do this, click the Delete button and choose Yes to confirm.

On the other hand, the steps shared by my colleague are the type of entry that you can use to put some money in the Petty Cash account. 

Lastly, to ensure that you can post on the US QuickBooks Community, Log in to your US QuickBooks account and go to the Help icon. From there give a brief of your concern. Then, choose Ask the Community.

I'm adding articles below to further guide you in effectively managing your business using QuickBooks Online. It also contains topics about advanced accounting, banking, and payments to name a few.

• QuickBooks Online International version. 
• QuickBooks Articles US version.

Let me know in the comments below if you have other concerns about your petty cash account and managing its transactions in QBO. I'm just around to help. Take care always.