We need to set up a payroll expense account and use journal entries to record payroll transactions, as the QuickBooks Online International version doesn't have built-in payroll functionality, Hafiz.
To effectively track this, you need to set up specific manual accounts in QuickBooks to monitor payroll liabilities (amounts owed to employees and tax agencies) and payroll expenses (such as salaries, commissions, and advances). For example, create accounts named Payroll Expense, Payroll Advances, and Payroll Liabilities to manage all related transactions.
Once you've set up these accounts, you'll need to manually record these transactions using journal entries. Here's how it works:
You need to recognize the expense by debiting the appropriate expense accounts to record the full cost of paying your employees.
Record the payment by crediting your bank or cash account to show that the money was paid out.
If you have deductions for taxes or other liabilities, manage them by crediting the specific liability accounts.
Please refer to this article for more guidance on the process: Recording payroll in QuickBooks Online.
I highly recommend consulting with an accountant. They can help ensure you comply with all relevant laws, optimize your tax benefits, and keep your financial records accurate. Their expertise is invaluable in avoiding costly mistakes and potential legal issues when managing payroll manually.
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