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michael241
Level 1
posted
3 weeks ago
last updated ‎September 10, 2025 3:29 PM

How to process annual leave taken in payroll - so the leave loading is applied and the hours taken is deducted from the balance available

I have found is I use the annual leave taken category the loading is applied however the hours balance is not reduced. If I use the adjust annual leave method in payroll this only adds the loading to the pay - and then normal hours need to be added to make up the leave pay but this then accrues annual leave on those hours added.
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1 Comment 1
Dandie_A
QuickBooks Team
QuickBooks Team
3 weeks ago

How to process annual leave taken in payroll - so the leave loading is applied and the hours taken is deducted from the balance available

Hello there, Michael.

 

If you've already issued a paycheck for the leave but need to correct it to ensure leave loading is applied and the leave balance is reduced correctly, you can reopen and adjust the paycheck.

 

Here’s how:

 

  1. Locate the paycheck in Payroll, and select Employees.
  2. Under the Pay Run Actions dropdown arrow, click on Unlock.
  3. Write a comment indicating the reason for unlocking the paycheck
  4. Review and update the leave earnings category.
  5. After making the necessary adjustments, click Recalculate to ensure all totals are accurate.

 

 

 

 

 

If you need further assistance or help, feel free to comment below.

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