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kajun989
Level 1
posted
‎July 12, 2022 08:48 AM
last updated ‎March 06, 2026 5:50 AM

How to handle company migration/preservation?

Hi all, I currently enjoy my Quickbooks online service and have done  so for at least 4 years.
Our company is migrating to a new business entity.
We are considering starting our company accounts from fresh (nil-nil)
but we don't want to lose our quickbooks online data for the old company.
Is there a way to preserve my old quickbooks online file in my new instance? 
Is it that I need two separate subscriptions?
Is there a way to export all data and view offline via csv or some other format?

Ideas and experience welcome. Thanks all.

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2 Comments 2
Fiat Lux - ASIA
Level 15
‎July 12, 2022 10:57 AM

How to handle company migration/preservation?

You can utilize the exporter tool

https://transactionpro.grsm.io/qbo

 

then you may consider to cancel your account and resubscribe it once for every 12 months to lower your cost. Before you cancel your account, you can open a new blank account for the new entity.

https://quickbooks.grsm.io/EU

 

then utilize the same migration tool as I mentioned earlier to duplicate CoA and Lists if required. Otherwise, you can purchase a 3rd party service to do so.

 

 

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LieraMarie_A
QuickBooks Team
QuickBooks Team
‎July 12, 2022 04:39 PM

How to handle company migration/preservation?

Hi, @kajun989.

 

Thank you for choosing QuickBooks Online as your business partner. I'm delighted to hear that you enjoy using our service.

 

Each company you create requires an additional subscription. When you cancel the old one, your data will be available in read-only access for one year. I recommend saving all of your data to Excel so you can store and view them offline. You can select Export Data from the Gear icon. It includes a batch of reports (5) and lists (3) that you can export to excel with one click. 

 

Here's how:

 

  1. At the upper-right corner, click the Gear icon and select Export data under Tools.
    Capture.JPG
  2. On the Reports tab, set the date range.
  3. Add or remove items from the Reports and Lists tabs by toggling the slider.
  4. Click Export to Excel.

 

If you need more specific reports, you'll need to export them separately using these steps below:

 

  1. Go to Reports.
  2. Search for and select the report you want to export.
  3. At the top of the report, click the Export icon. Then, Export to Excel.
  4. Save the file somewhere you can easily find it, like your Downloads folder or your desktop.

 

Additionally, you may get a copy of your non-posting transactions and attachments. For the detailed steps, follow this article: Export Data, Reports, Lists, and More.

 

If you decide to cancel your subscription, the steps depend on where you signed up. Follow the steps outlined in this article: Cancel Account.

 

Lastly, open a new account for your new business entity.

 

Please let me know how these steps work out and if you have any follow-up questions. I'm always here to lend a helping hand. Have a good one.

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