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ams3
Level 1

can we issue a journal entry for balance sheet opening balance

 
1 Comment 1
Carneil_C
QuickBooks Team

can we issue a journal entry for balance sheet opening balance

Yes, we can, @ams3. Let me further assist you by guiding you through creating a journal entry for the opening balance of your balance sheet.

 

You can use this method if you haven't reconciled the account yet. If done, or if you have any questions, I recommend contacting your accountant. They can know how to handle the next steps.

 

To begin, ensure that you don't already have an opening balance. Here's how:

 

  1. Select Chart of accounts from the Transactions menu.
  2. Find the account and select Account history from the Action column.
  3. Look for an entry with an Opening Balance Equity in the Payee Account column and an Opening Balance in the Memo column.

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If you see an existing opening balance entry, take note of the date and amount. Use your bank statements to ensure the opening balance is correct. If not, write down the date and amount of the oldest transaction in the account.

 

Once done, you can follow the steps below to create a journal entry:

 

  1. Click + New and select Journal Entry.
  2. Fill in the date that comes before the oldest transaction in the account. It will be the opening balance date.
  3. Select the drop-down menu to choose the account for which you want to enter the opening balance in the first row under the Account column.
  4. Enter a note in the Description field to know what the journal entry is for.
  5. In the second row under the Account column, select the drop-down and choose Opening Balance Equity.
  6. Enter the balance of your real-life account for the date you picked as the opening balance. Use your bank statements to enter the opening balance. Then, enter the details needed.
  7. Once done, select Save and Close.

 

Then, reconcile the journal entry to prevent it from appearing in future reconciliations. You can follow Step 3 in this article for a detailed process on how to do it: What to do if you didn't enter an opening balance in QuickBooks Online.

 

Furthermore, here's how to fix opening balance issues if your accounts are still unbalanced.

 

Please let me know if you need further clarification on entering your account balance, and managing your balance sheet or if there's anything else I can assist you with. I'll be standing by for your response. Take care always.