Payfast

I'm here to help you match the invoice to the payment you receive, 9130 3525 7517 6336.

You have to record the invoice payment and deposit it to the Undeposited Funds account. Then, add another line item for the fee as a negative amount. That way, the invoice and the payment will match.

Here's how you record the invoice payment with the original amount.

1. Click + New, then select Receive payment.
2. From the Customer drop-down, select the name of the customer.
3. From the Payment method drop-down, select the payment method.
4. From the Deposit to drop-down, select Undeposited Funds.
5. From the Outstanding Transactions section, mark the invoice you're recording the payment for.
6. Enter the Reference no. and Memo if needed. This is optional.
7. When you're done, select Save and close.

Once done, make a bank deposit. Here's how:

1. Click + New, then select Bank Deposit.
2. From the Account ▼ drop-down, choose the account you want to put the money into.
3. Mark the payment you've entered above.
4. Scroll down to the Add funds to this deposit section.
5. Enter the fee as a line item.
6. Select who the fee was from (for example, the bank charging you).
7. Select Bank Charges from the Account ▼ drop-down.
8. Enter the amount fee as a negative number. For example, if the fee was R 50, enter –50.
9. Review the deposit total with the bank fee.
10. Click Save and new or Save and close.

You can then go to the Banking page and match the downloaded payment to the deposit you've entered above. Check out this article as your guide: Learn how to review downloaded bank transactions and put them in the correct accounts.

Get back to me if there's anything else you need by commenting below. I'm always right here to answer your questions.

Hi thank you for your answer.  You advise that  i need to make a bank deposit and Select who the fee was from (for example, the bank charging you).  In this instance it is Payfast that is charging me the fee for this particular customer's purchase.  So therefore does that mean I need to add Payfast as a customer so I am able to selct them because its not the customer but payfast charging me?

Perfect thankyou

Glad to know that my peer's answer addressed your recording invoice payments concern.

For future reference, feel free to visit and browse our Invoice and Payments articles hub. 

We're always around here to guide you if you have additional concerns about managing you invoice payments. Take care!