Level 1

Need to disable billable check marks on bills!

When I enter a bill it automatically checks it as billable and I don't want that, I want to mark what I need to be billable myself.  Is there somewhere I can go in preferences or someplace else where I can uncheck it so it doesn't mark everything billable?

Not applicable

Account management

Hi there, @CherylAM.


Thanks for posting in the Community. I'm here to help share some information about the billable check mark on a bill.


You can uncheck all time entries and expenses as billable on the Company Preferences page. However, when entering items on a bill, it will still automatically check your billable column once you choose a Customer:Job on the drop-down arrow. You can still remove the check mark on the bill itself.


Here's how to unmark the billable on the Preferences:


  1. Go to Edit menu and select Preferences.
  2. Choose Time & Expenses on the left-side panel.
  3. Click the Company Preferences folder.
  4. Make sure to uncheck the Mark all time entries as billable and Mark all expenses as billable box.
  5. Once done, click OK.



This will disable the automatic billable check mark once you entered expenses on your bill. 


If you enter items on a bill, just make sure to uncheck the billable column if you enter the customer job. 



This should help point you in the right direction.


If you need related articles for future use, please feel free to visit our site: Help articles for QuickBooks Desktop.


Keep me posted if you have other questions about entering your bill. I'm always here to help.

Level 3

Account management

Is there a way to locate the bills entered that were accidentally marked as billable to correct them?

QuickBooks Team

Account management

Thanks for joining this conversation, @LeahC.


Let's work together running and customizing the Unbilled Costs report. It will help us locate the bills entered that were accidentally marked as billable.

  1. On the top menu, click Reports.
  2. Choose Customers and Receivables.
  3. Select Unbilled Costs by Job.
  4. Customize the date period.
  5. Scan through the list. Click the Amount link to open the transaction.
  6. Uncheck the Billable box.
  7. Click Save & Close to save the changes.

That's it! Keep me posted if you have other report questions. I'm still here to help you more. Have a wonderful day ahead!

Level 3

Account management

When I do this, it only gives me payroll. There are not any bills. 


Account management

Thanks for getting back to us, @LeahC.


Allow me to join the conversation and share some additional information about locating billable transactions in QuickBooks Desktop (QBDT).


First and foremost, I appreciate you following the steps provided by my colleague @HoneyLynn_G above. It's possible that those bills were created a few days back. If that's the case, let's customize the report and enter a specific date. Then, filter it to display bills.


Here's how:


1. Go back to the report and click the Customize Report option at the upper left.
2. Go to the Display tab.
3. Choose a specific date on the Report Date Range section.

4. Now, go to the Filters tab.
5. Select TransctionType, then Bill on the Choose Filter section.
6. Hit OK.



Once done, double-click them one by one to open the transaction. Then, remove the checkmark on the Billable column.


That should do the trick. I'm also including this article for future reference: Customize reports in QuickBooks Desktop.


Please let me know how everything goes in the comments. I'm always here should you need anything else. Take care.

Level 1

Account management

I have gone through these steps in Preferences to remove the checkmark from "billable" on an expense when I select a customer. It is not working for me!  In my previous version of QB I never had a problem with this. In QB 2020 I seem unable to remove that checkmark from billable, even after disabling as instructed in this thread.  Any ideas?   


Account management

Good day, ComputerTutor,


The steps you've followed above is correct. However, the box will stay as is. The difference is when you switch the preferences, it will be auto-check once you turn on billable.


I'm adding the What’s new in QuickBooks Desktop 2020 link for additional information. This includes new features and improvements in the product.


Feel free to leave a reply if you have additional questions.