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Level 1

Our VAT number is NOT showing on invoice headers

Even though it is configured in the settings, the VAT number is not showing on our invoices. It is a LEGAL requirement in EU to show VAT number on invoices. How do I do that? By the way, the "Company registration number" field changes to something weirdly called "Govt UID" on invoices. Please Intuit, be more respectful of your international customer needs and sort out basic compliance with at least how customer-faced invoices should look. Oh, it HAS to be in the HEADER, by the way, so any suggestions of adding a custom field buried at the bottom, no thank you. Thanks
3 Comments 3
QuickBooks Team

Our VAT number is NOT showing on invoice headers

Thank you for reaching out to us, @rafal-tecflix-co.


I'll be glad to help you with your invoice concerns.


To show the VAT on your invoice, please select the Taxable column.


You can also check on Customize invoices, estimates, and sales receipts in QuickBooks Online.  for more information you can add to your sales form as well as ways to personalize them.


We're always here in the Community to help if you have other questions related to QuickBooks. Stay safe!

Level 1

Our VAT number is NOT showing on invoice headers

You did not read my query properly. I know perfectly well how to show tax on the invoices. Did I even ask about that in my question? No. How about you actually answer my question, please, rather than waste my and your time answering something different? This is very frustrating.


I need to show our VAT number on invoice headers, please. And no, this is not a Company registration number, which is a different thing. For tax invoices to be legally valid in EU I must show our VAT NUMBER on them, preferably IN ADDITION to the company registration number.


This seems to be missing from Quickbooks, right? When will you add this utterly critical functionality?

QuickBooks Team

Our VAT number is NOT showing on invoice headers

Joining the thread to share insights about customizing sales transactions, RafalLukawiecki.


I can see that you mentioned adding custom fields. While they're not technically part of the header section, it is shown just before the Activity table and not at the bottom of the invoice. For now, this is the closest workaround we have to show your VAT Number in your sales transactions. 


Aside from that, you can also create your own template using an MS Word document. Then, import it into your QBO account. This gives you more flexibility when it comes to the details that you want to be part of your invoices and other sales transactions. Follow the steps in this article for more information: Import Custom Form Styles for Invoices or Estimates


You can also send feedback or a feature request about this directly from QBO. Here's how:


  1. Click the Gear icon and select Feedback.
  2. Enter your feedback and click Next to submit it.


Please don't hesitate to reach out to us again if you need more help while working in QuickBooks.