Our VAT number is NOT showing on invoice headers

Thank you for reaching out to us, @rafal-tecflix-co.

I'll be glad to help you with your invoice concerns.

To show the VAT on your invoice, please select the Taxable column.

You can also check on Customize invoices, estimates, and sales receipts in QuickBooks Online.  for more information you can add to your sales form as well as ways to personalize them.

We're always here in the Community to help if you have other questions related to QuickBooks. Stay safe!

You did not read my query properly. I know perfectly well how to show tax on the invoices. Did I even ask about that in my question? No. How about you actually answer my question, please, rather than waste my and your time answering something different? This is very frustrating.

I need to show our VAT number on invoice headers, please. And no, this is not a Company registration number, which is a different thing. For tax invoices to be legally valid in EU I must show our VAT NUMBER on them, preferably IN ADDITION to the company registration number.

This seems to be missing from Quickbooks, right? When will you add this utterly critical functionality?

Joining the thread to share insights about customizing sales transactions, RafalLukawiecki.

I can see that you mentioned adding custom fields. While they're not technically part of the header section, it is shown just before the Activity table and not at the bottom of the invoice. For now, this is the closest workaround we have to show your VAT Number in your sales transactions. 

Aside from that, you can also create your own template using an MS Word document. Then, import it into your QBO account. This gives you more flexibility when it comes to the details that you want to be part of your invoices and other sales transactions. Follow the steps in this article for more information: Import Custom Form Styles for Invoices or Estimates. 

You can also send feedback or a feature request about this directly from QBO. Here's how:

1. Click the Gear icon and select Feedback.
2. Enter your feedback and click Next to submit it.

Please don't hesitate to reach out to us again if you need more help while working in QuickBooks. 

Dear Quickbooks Team,

I am from a country where our laws are based on French and UK Laws.

It is compulsory to have our Business details in the Header include the Business Registration Number (Company Registration Number) and VAT Number as well on all forms.

1. We would need to be able to customise the field "Company Registration Number" to "Business Registration Number" as it does not have the same legal name everywhere in the world.

2. We would need to have our own VAT Registration Number displayed in the header as well

It seems QuickBooks support has voluntarily been ignoring several requests for the VAT in header, some of the requests have been made since 2019. This is not the first post regarding this issue on a basic requirement that I have seen and it is still not addressed.

The only alternative I have found is to write the company name as follows in the "Company name" field:

Company Name | BRN | VAT ##

We would then be required to have the legal company name as per the business registration documents in the "legal name" field.

Hope it helps until they decide to actually solve it.

Cheers!

Can you please display VAT Registration Number in the header of the invoice?

Thank you

Thanks for joining and asking this question. I'll share details on how you can add the VAT information to your invoices, Christiana.

You can create a customized field where you can put in the Vat Registration number. This will automatically show up when creating sales transactions including invoices. 

I'd be glad to share these steps with you:

1. Go to the Gear icon and select All Lists.
2. Select Custom Fields.
3. Click Add field, then type in VAT Registration Number in the Name field.
4. Check the box for All Sales forms, then toggle the sidebar for Print on form.
5. Choose Save. 

Once done, this field will automatically show up when creating an invoice. Then, type in your VAT Registration number and it will be part of the invoice's header when printing or sending your transactions to your customers. 

You can read more details about using this feature here: How to Add Custom Fields to Sales Forms and Purchase Orders.

Let me know if that's what you need on your invoices. I'd be glad to jump right back in case you have more questions for us. 

Hi 

This is my workaround. ..

Go to account settings.  Company details. In the field available for company address , on the first line for the street name and number type: "VAT No 00000000000"  Then just enter your full street address on the second line that is actually for the city part of the address.  

This way your VAT number will display on the header section of sales forms