I want that quickbooks not to allow me to sell out of stock item

Good day to you, numan,

QuickBooks will alert you for low items. You'll simply need to set up your products' reorder points to let you know what's out of stock.

You have two ways to set up your products’ reorder points.

• If you have new products, you can enter reorder points when you add what you sell in QuickBooks.
• If you have saved products that don’t have reorder points, edit those products to add. Follow the steps below to do this.

Edit a product to add a reorder point

1. Go to Sales, then Products and Services.
2. Find the product you want to have a reorder point.
3. Select Edit ✎ in the Action column.
4. In the Reorder point field, add the threshold when you should reorder more stock.
5. Select Save and close.

Once done, check what's running low or out of stock:

1. Go to Sales then Products and Services.
2. At the top, you’ll quickly see if you have low stock or out of stock items. Select Low stock or Out of stock to see those products.

If you have low stock or out of stock alerts, here's how to reorder inventory with QuickBooks.

Let me know if you need additional information by commenting below. I'm always right here to help.

I have items that I will not be re-ordering. For example, my feed store orders a limited quantity of baby chicks, and we sell them on a pre-order, pre-pay basis. I do not want my cashiers to be able to ring up a sale that includes chickens we are out of. This still seems to be possible, even when quantities are zero. Is there an alert that can be triggered when a cashier is selling an out-of-stock item?

Hi there, @ErskinesGrain.

At this time, QuickBooks let you add an item to any transactions even it's already out-of-stock. As a workaround, you can look for a third-party application that can warn you or your cashier when trying to add an item that is already out-of-stock into a transaction. To find a third-party app, you can go to the Apps menu and search from there.

You might also want to read this article to learn how to manage your inventory in QuickBooks Online: Set up and track your inventory.

I'm still open to your replies. If you need more assistance managing your inventory in QuickBooks, don't hesitate to include them. Have a great day ahead!

@ErskinesGrain 

You may need an additional app to do so. You can also running a preorder process if required.

I see this issue is still persistent 3 years down the line, i need to resolve it as well. i feel it it is an important feature that should be inbult in quickbooks, why do i need to add an extra app to do a basic task in your software, please resolve this issue. ?

Allow me to dive into this thread to address your concern about out-of-stock items in QuickBooks Online (QBO), Sneakers.

Currently, the QuickBooks software allows users to add items to any transaction, regardless of whether the item is in stock or not. This means that even if an item is out of stock, it can still be added to a transaction. Although this functionality may seem counterintuitive, it serves a crucial purpose in preventing the sale of items that are not available in stock. 

In the meantime, I’d recommend looking for a third-party application that functions according to your preference. I know that doing so will cause you an extra amount to achieve this. However, this course of action will keep you ahead of your inventory.

While considering this option to be included in the application’s future enhancements, I suggest sending this suggestion to our product development team:

1. Go to the Gear icon.
2. Select Feedback.
3. Enter a brief description of your product suggestion.
4. Click Next to submit feedback.

Let me know if there’s more you need to know about managing inventory. Also, I’m always around the Community if you have more questions about any QuickBooks-related matters. Take care!