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Level 1

Cash Flow Planner

I would like to start using the cash flow planer but I have a quick question about how to most effectively use it when it comes to paying bills. Here's the example:


  • My bank balance is $30,000
  • I paid 3 overdue bills today for a total of $10,000
  • I would like my cash flow indicator to show that there will be $10,000 coming out of the account in the next few days.
  • But the "Coming Up" section doesn't show these checks.
  • Let's just say that I wake up tomorrow and completely forget that I wrote those checks. I look at my balance and it still says $30,000. 
  • What's the best way to account for these checks that have been written but seem to disappear until they've been cashed?
  • Should I enter each on into the planner as a new Event?

Any help would be greatly appreciated!

3 Comments 3
QuickBooks Team

Cash Flow Planner

It’s great to see you in the Community, DCI1.

I appreciate the detailed information about your concern. It gives me a better picture of what happened to the issue.

Based on the details, you can enter them into the planner as a new Event. The tool will forecast the money in and out of your business. Please know you can change events in the Cash Flow feature without affecting or changing your books. Let me help and guide you on how to add one.


  1. Hit the Cash Flow menu on the left panel to view more information.
  2. Press the Add event button to expand the line for Coming up (sample event).
  3. Fill in the field boxes with the appropriate information.
  4. Hit the Save button to keep it.

Let me share this guide for more insights about the process: Use the Cash Flow planner to predict future income and expenses.

Additionally, this article provides an overview of how the tool works. Aside from that, it contains answers to common questions about the feature: Cash Flow Planner.

Please let me know if I can be of further assistance. I’ll be right here ready to help you. Wishing you and your business continued success.

Level 2

Cash Flow Planner

So in order for the balance to be accurate we would have to enter the transaction when we pay the bill AND enter as an event in the cash flow planner??


Cash Flow Planner

Thanks for joining this thread, xtremecrane.


Yes, you are correct. You'll have to enter the transactions, as well as the event in the Cash Flow Planner to make the balance accurate.


Also, I would recommend seeking expert advice from an accountant to ensure your books will be precise. They can guide how to deal with recording them correctly in QuickBooks Online (QBO). 


You can check these articles for additional details about Cash Flow Planner:


Feel free to comment below if you have any additional questions. The Community is always here to assist.