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CASH FLOW MANAGEMENT SOFTWARE

Q: I already use QuickBooks Online. Can I use this feature?

Yes, the Cash Flow planner is available for all QuickBooks customers.

Q: How do you make a cash flow statement?

To create a cash flow statement, you’ll need to:Gather data and receipts of your income and expenses, as detailed above in ‘What to include in a cash flow statement’.Use a self-created spreadsheet or a template to organise your data into a cash flow statement. Your entries will show cash incoming and outgoings each month for the reporting period of your cash flow statement.Record the totals of your cash incomings and outgoings over your reporting period.Total your total money going out and subtract from your total money going in. You’ll be left with an accurate view of your company’s cash flow for the period you’ve set.

Managing cash flow made easy

Harness the power of QuickBooks' advanced cash flow management software to take command of your business finances. Monitor, analyze, and optimize your cash flow from a single, intuitive platform.

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Effortlessly manage your business cash flow right in QuickBooks

QuickBooks delivers comprehensive cash flow accounting software tailored for Hong Kong businesses. Our user-friendly tools provide instant insights into your cash position, empowering you to make informed financial decisions. With QuickBooks, you can effortlessly track income, expenses, and cash flow projections, all seamlessly integrated into your existing accounting framework.

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Take control of your cash flow

Take your business to the next level with QuickBooks' cash flow software for small business. Gain a clear understanding of your financial position and take strategic steps to enhance your cash flow.

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Glimpse into your cash flow's future

Utilize our sophisticated cash flow modeling tool to forecast upcoming scenarios and plan strategically. Make evidence-based decisions to maximize your business's financial efficiency in the dynamic Hong Kong market.

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Visualize your cash flow projection

QuickBooks' cash flow projection feature allows you to envision your financial trajectory. Our cash flow tool harnesses historical data and scheduled transactions to generate precise forecasts for the next 90 days. Easily identify potential cash surpluses or shortfalls, enabling proactive planning. Adjust variables to see how different scenarios impact your cash flow, facilitating strategic decision-making for your Hong Kong business.

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What is the cash flow planner?

The QuickBooks Cash Flow Planner is a dynamic cash flow forecast tool designed specifically for Hong Kong businesses. It offers a comprehensive view of your cash inflows and outflows over a 90-day period. By analyzing your financial history and incorporating upcoming events, the planner delivers valuable insights into your cash position. Leverage this powerful cash flow management software to anticipate challenges, seize opportunities, and maintain a robust cash flow for your enterprise.

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How does the forecast work? What data is included?

QuickBooks' cash flow forecast utilizes your historical financial data and linked bank accounts to predict future cash flow patterns. The forecast encompasses categorized and uncategorized transactions, recurring income and expenses, and any manually added future events. This holistic approach ensures an accurate projection of your cash flow. Please note that credit card transactions, manually entered QuickBooks transactions, and multi-currency files are not factored into the forecast.

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How do I add events for possible money in or money out?

Customizing your cash flow projection is straightforward with QuickBooks. To include potential income or expense events:

Click the ‘Add Event’ button
Select ‘Money in’ for income or ‘Money out’ for expenses
Assign a name to the event and input the amount
Choose the date of occurrence
Save the event

These events will be integrated into your cash flow forecast without impacting your actual financial records. You can easily modify or remove events as needed, allowing you to explore various financial scenarios for your Hong Kong business.

Frequently asked questions

I already use QuickBooks Online. Can I use this feature?

I see a notification about overdue transactions in my planner. What does this mean?

This refers to any unpaid QuickBooks Invoices or Bills for which the due/expected date is now in the past. Because these transactions will not show up in the Planner unless they have due dates or expected dates in the future, this notification will prompt users to update the expected date so that the transaction will show up as a future event in the Planner. Any changes to the expected dates will not change the due dates on the QuickBooks transactions.

What is cash flow?

Cash flow is the amount of money flowing in and out of a business over a certain period. In other words, it represents the amount of cash held by a business.

Positive cash flow indicates that a business is liquid i.e. it has enough cash available to pay the bills, repay debts and reinvest in the business.

Negative cash flow indicates a mismatch between expenditure and income. Ongoing negative cash flow can signal ineffective credit management, wastage or long-term loss, all of which can lead to business failure if left unchecked.

How do you improve cash flow?

Improving your cash flow depends on your business, but there are some general ways you can help maintain positive cash flow:

Reduce outgoings: Look for areas of wastage in your recurring monthly, quarterly and annual expenses. Can you reduce the cost of utilities, rent, payroll, subscriptions or other unnecessary expenses?
Increase income: Look at ways to increase revenue by exploring new sales channels, expanding your offering or selling off assets you no longer need for a quick cash injection.
Review stock levels: Practice lean stock control to free up cash that can be used in other areas of the business.
Tighten your invoicing process: Make sure your terms of payment are clearly defined and streamline your invoicing process to avoid delays.
Review your profit margin: Consider revising your pricing or supplier costs to increase your profit margin.
Use a cash flow statement: A cash flow statement tracks money in and money out of your business. It’s useful for providing insights into expenses and income, how business changes impact your cash flow, and areas of wastage or costs that can be reduced.

What does statement of cash flow show?

A cash flow statement shows how much cash a business has over a certain period, where cash is being generated (cash inflows) and where it is being spent (cash outflows).

A cash flow statement usually includes the following information:

Beginning cash on hand: The amount of money you have available at a particular period.
Cash receipts: All the money coming into your business, including sales, financing, interest income and any other income.
Cash payments: All the expenses associated with running your business, including cost of goods sold, operating expenses and other expenses.

A cash flow statement provides an overview of:

Cash shortages and surpluses
Business expenses and income over time
How business changes impact your cash flow, for example new staffing costs

How do you make a cash flow statement?

To create a cash flow statement, you’ll need to:

Gather data and receipts of your income and expenses, as detailed above in ‘What to include in a cash flow statement’.
Use a self-created spreadsheet or a template to organise your data into a cash flow statement. Your entries will show cash incoming and outgoings each month for the reporting period of your cash flow statement.
Record the totals of your cash incomings and outgoings over your reporting period.
Total your total money going out and subtract from your total money going in. You’ll be left with an accurate view of your company’s cash flow for the period you’ve set.

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