Setting up direct deposit for payroll

Hi Bhavalife,

QuickBooks Online Payroll does not link to online banking and can't be automatically set up to debit wages from your account to pay your employees. Instead, you generate an ABA file from your pay run and upload this to your online banking portal to pay the wages. Please see below links on how to set up your ABA file settings and your employee's bank account settings:

Setting Up and Creating ABA Files 

Employee Bank Account Settings (see section Banking & Super Details)

If you are referring to setting up the Direct Debit payment method when processing super payments in payroll through Beam, please see here for information on enabling this and here for information on creating super batch payments.

-Kass

Thank you, is it possible to set up ABA files for use in Transferwise? (which is where our business account is held due to the multicurrancy nature of our business). I only ask as I rang Transferwise and they couldn't provide me the details from the bank that are required to set up the ABA. Is there an alternative solution to run payroll if you cant use an ABA?

Thanks very much for your replies. 

Good day to you, @KimNic.

I’d like to help and get this issue addressed right away. Let’s open the Cheque you want to print and ensure to check the alignment before printing it. Let me show you how in your QuickBooks Online (QBO) account:

1. Go to the Expenses menu.
2. Select the Expense tab.
3. Locate and select the cheque you want to print.
4. Click Print from the bottom page of the cheque.
5. Review the cheque and click the Print button when ready.
6. Then click Save.

You can also check this article for more details: Enter and write cheques in QuickBooks Online.

I’m also attaching this article that you can use for your future reference: Customise invoices, quotes, and sales receipts in QuickBooks Online. This link can walk you through the steps on how to add details to your invoice.

Let me know if there’s anything else I can be of assistance with you. Post a reply in this thread and I swing back into action. Have a great day!

um i need help with trying to set up my direct deposit, when i try and log in from a invitation its giving me an error message. idk what to do   

Hello there, @JonY.

I want to ensure this is taken care of, but before I do, may I know the error message that you receive? This way, I can give you the right information to resolve the issue.

In the meantime, we'll try to access and set it up through the private window of your browser. This will help us check if this is a browser-related issue.

These are the keyboard shortcut keys to access a private window for your browser:

• Google Chrome & Microsoft Edge: Ctrl + Shift + N

• Safari: Hold down  ⌘ + Option + P 

• Internet Explorer & Mozilla Firefox: Ctrl + Shift + P

If it works and lets you set up direct deposit using the private window, you can go back to your regular browser window and clear its cache. This will remove outdated and corrupted internet files that cause browsing issues.

You can also try using another supported browser for a better experience while accessing QuickBooks.

Just let me know if you need anything else. I'll be around if you need help.

If QuickBooks doesn't process payroll automatically and we must do this manually, why has the system asked for my employees bank details?

Hi JB009,

Thanks for joining the thread. The bank details entered in the employee detail are for recording purposes only. You can use the employee's bank detail when you process an ABA file for your QuickBooks Online Payroll.

You need to first set up the ABA settings for your business using the following steps:

1. Click on the Employees tab.
2. Click on Payroll Settings and then Payment Files.
3. Click on Add.
4. Fill in the required details then select Save.

You will now be able to generate ABA files from within your pay runs.

Once you have finalised a pay run you can generate ABA files using the following steps:

1. Click on the Employees tab.
2. Click on the Pay Runs tab then select the relevant pay run.
3. Select Download Payment File then select Download ABA File.

You can also check this link to learn more about: Set up and create ABA files in QuickBooks Payroll.

Please let me know if you have any additional questions. I'm always willing to assist.