IN:How can I sign my Invoice Digitally before sending to Customers ?

qbpankaj · ‎September 26, 2019

In India, The Tax Invoice sent to customers is to be either manually signed or digitally signed. I could not find any feature to sign my Invoice digitally before sending it to Customers. Pls advice, how can I sign the Sales Invoice using digital signatures.

IntuitArun · ‎September 26, 2019

Dear qbpankaj

With regards to your query, we would like to update you that, as of now we don't have an option for digital signature.

We have already forwarded this issue to our Product Development Team and issue has been prioritized. We will update you once the issue is resolved.

Hope this helps.

techryde_account · ‎September 26, 2019

Is there any timeline for same, can you suggest some workaround ? like Logo is inserted , same way if can get the signature fixed should help.

IntuitArun · ‎September 26, 2019

As the issue is prioritized, we would not be able to Promise the exact date. It will be resolved soon.

nakul · ‎September 26, 2019

Hello is this function is ready by now? please tell us,

gauravps · ‎September 26, 2019

This is a SERIOUSLY important function. I have to print all my invoices and manually sign them and courier them and go through all sorts of unnecessary paperwork that could be avoided with a digital signature. PLEASE HELP!

ramjeevsingh · ‎September 26, 2019

You can still sign invoices using digital signature after downloading PDF version of quickbook invoices. However directly signing using quickbook software will be better.

newparthtravel · ‎September 26, 2019

Hi its been more than 10 months adding digitial signature to invoice directly from quickbooks feature has not been added yet. Pleade reply how much more time will it take? And to comply with GST laws all the invoices needs to digitally signed or manually....

ask1 · ‎September 26, 2019

Awaiting updates on the below. Sometimes we have 50 invoices in a day. We can't add digital signatures to each one of them individually. It takes time. QB team... all your competitors like Zoho books, Tally have this feature. Please update by when can u fix this?

Bicpipe · ‎September 26, 2019

I have been asking for this for 10 years and nothing. It's total insane that this simple option is not added for Enterprise Desktop. I tried to have it developed about 4-5 years ago but got ripped off by a coder and lost months of time and thousands of dollars. Bummer. When you do hundreds of invoices every month it's impossible to scan and email.

ask1 · ‎September 26, 2019

Hi Bicpipe and friends. This is how I managed it. There is this import invoice feature. In that invoice before importing just add a scanned image of your signature/stamp/seal etc and then copy paste it on the invoice at a place of your choice. That invoice has some formatting so someone with a word knowledge shall be able to do it efficiently. After that import that invoice and make it as default. Please do note that some features of this imported invoice do not work like the inbuilt invoices so keep track of that while reviewing it.

info457 · ‎September 26, 2019

Looking forward for an update on this feature at the earliest.. This will be of immense help.

ask1 · ‎September 26, 2019

An Year ago, your company said.. this issue is prioritized...... ... now.. here is the fact. This is not even an issue. There are no legal hassles. This is a a basic requirement of invoicing in India. If prioritizing an issue takes you more than an year to add a simple feature, how can you commit of reliability over promises that you make in order to sell your products.

sales76 · ‎September 26, 2019

Someone from the company should answer if they are planning to do this at all or not. And if planning then by when.

gopi1 · ‎September 26, 2019

After 2 years, if they have not implemented means, they are asking us to try with another vendor. They say QUICKBOOKS cannot service you so fast as you expect.

mailcasapcs · ‎September 26, 2019

Any update on digitally signing the invoice.. its been 2 years? Is it so difficult to create this functionality

logistics-patlip · ‎September 26, 2019

Hi There,
Is there any update on addition of digital signature functionality in your tool ?

Anonymous · ‎October 02, 2019

@logistics-patlip @qbpankaj @mailcasapcs @gopi1 @sales76

As a temporary solution, consider using an add-on to sign the invoice digitally prior sending it. Just my 2 cents.

ITBOX Digital Solutions · ‎November 19, 2019

I have an option to solve a problem in QB Online regarding GST Invoice (with sign).

Follow the below steps, it is little technical but helps you

Purpose: How to Add Signature in QuickBooks online invoice

# 1: Settings > QuickBooks Labs
#2: Import Style (Import your invoice with your sign)
#3: Select your imported style in your invoice section (Customise tab in the footer)

it looks like (PDF invoice screenshot)

Venkat_TSI · ‎March 11, 2020

Hello QB Team,

Can we sign the invoice from QB digitally before emailing it to the Customer ?

svaishnavi · ‎March 11, 2020

Hi Venkat,

Welcome to QuickBooks Community.

We don't have this option available in QuickBooks as of now. However, we have made a note of your feedback and will forward it to the concerned team. You can also directly submit your feedback via QuickBooks by clicking the gear icon and choosing Feedback. That way, your feedback directly reaches our Product Development Team and helps us in improving your overall experience with QuickBooks.

Bicpipe · ‎March 11, 2020

I have been asking for this for almost 10 yeas. It blows my mind that this is not offered even as a add on. I would pay good money for it. The technology is everywhere yet this is impossible with how desktop is done for some reason. I tried to have it built and it seems to be impossible to get the correct data out and back in. We spend at least 5-6K a year on sending invoices out by snail mail because our customers want signed invoices. I have realized that Net Suite can do all of this for us for not much more that what we currently spend for mail and Quickbooks Enterprise and adding on hosting we just about end up being about the same. Oh and you get a TON more for the money. I am really getting tired of waiting for QB to do updates that really matter. I don't need more reporting, I need real features.

Venkat_TSI · ‎March 28, 2020

Hello Admin,

Thank you for your reply. I need answers to following functionalities if its available in QB Online, which is what our Company has.

a. Work Order/Release Order/Quotation - I know we need to create Forms for Work Order/Release Order/Quotations in QB. However I was wondering is there an option to upload a blank template into QB. Once uploaded we can use the blank template to input the details.

And then I also wanted a One Pager which will list all the T&C.

Can this Work Order/Release Order/Quotation be in USD currency and NOT SG$ or INR

b. Invoice to Customer - Similar to above, can I upload a blank Invoice template that I use which has the Company Logo etc, into QB and then this template can be used to raise Invoice on Customer.

Our Invoice are always in USD.

c. Can I raise Invoices based on Effort/Work completion. So if 25% work is completed then I should be able to raise Invoice for 25% of Sales Order value. Will QB send reminders saying Invoice to be raised is due?

d. Can we set up reminders in QB so that we get email alerts saying Invoice is due for payment etc.

Is the above functionality available in QB Online OR do i need to purchase another version of QB.

Appreciate if you can help me out on the above. Let me know if you need blank templates

Regards

Venkat

Sebastien · ‎April 13, 2020

Hi

Any approval process and digital signature planned soon?

svaishnavi · ‎April 13, 2020

Hi Sebastien,

Welcome to QuickBooks Community.

Please keep an eye on this page to stay updated on new feature releases.

It's the best way to stay in the know of everything new happening in QuickBooks Online.

I hope this helps!