How do I apply bulk payments we are making to a supplier's account if the payments are different from the individual invoices?

You can allocate the payment across multiple bills by entering the amount you want to apply to each transaction., topher-activerec. Let's head to the  Pay bills screen to complete this task.

To start, you'll have to record the bulk payments by writing a check or creating an expense entry in QuickBooks Online (QBO). Here's how to:

1. Navigate to the New menu in the upper right of your company and choose Expense.
2. Select the supplier's name from the Payee drop-down.
3. Fill in the remaining fields.
4. Go to the Category details section and enter Accounts Payable in the Category field.
5. Type the total payments in the Amount field.
6. Click Save and close.
   
   

To enter an expense:

1. Head to the New menu and select Check.
2. Select the supplier's name from the Payee drop-down.
3. Fill in the remaining fields.
4. Navigate to the Category details section and enter Accounts Payable in the Category field.
5. Type the total payments in the Amount field.
6. Press the Save and close button.
   
   

Next, let's proceed and pay the bills by following these steps:

1. In your company, navigate to the New menu at the top and select Pay bills.
2. Click the Payment account drop-down and choose the account from the list.
3. Type the date in the Enter date field.
4. Tick the boxes for the bills you're trying to pay.
5. In the Payment column, enter the amount you paid towards each bill. 
6. Click the Save button.
   
   

To gain insights into this process and other ways to record bill payments, refer to this article: Enter bills and record bill payments in QuickBooks Online.

If you need guidance on how to apply for a supplier credit or process a refund, refer to this article for detailed instructions: Enter supplier credits and refunds.

I've got some resources that cover topics about managing supplier-related entries and reconciling entries to the correct account. Open each link for the complete details:

• Learn the difference between bills, cheques, and expenses
• Reconcile an account in QuickBooks Online

If you have additional questions regarding paying multiple bills or any other supplier transactions, don't hesitate to visit the Community. We're always available to offer the guidance you need.

Let me describe the situation a little better.

We have these 3 unpaid bills in January from Supplier A

- Bill #10: $9.00

- Bill #11: $27.00

- Bill #12: $13.00

TOTAL DUE TO SUPPLIER A: $49.00

My company sent Supplier A a payment for $30.00, How do I apply it to Supplier  A's account/bills as the amount is a bulk amount and is not specific to any specific invoice.

Welcome back, Topher. I'm here to help with applying for bulk payments to Supplier A.

You can utilize the Pay Bills feature to settle your outstanding bills from supplier A in one go. You'll find checkmark boxes next to the transactions to simplify the process.

When paying the bills, start by settling the oldest unpaid bill, which is Bill #10 for $9.00. Then, allocate the remaining $21.00 to the next oldest bill, Bill #11 for $27.00. This would leave a remaining balance of $6.00 on Bill #11.

For more details about managing bills, you can check out this article: Enter bills and record bill payments in QuickBooks Online.

If you require more help with paying your bills, feel free to reach out, Topher. The Community is here to answer them for you.