Unlinking accounts and excluding or reassign transactions

mindjolt · ‎October 03, 2022

I disconnected my personal bank account once I realized that I don't need it attached to my business. But I do have some business expenses from that account that I need to keep. Can I reassign them to a different account? or should I not delete the personal account and just exclude the personal transactions? I can't seem to find the exclude option on the account thats been disconnected though.

JamaicaA · ‎October 03, 2022

I appreciate you posting here to find answers, @mindjolt. I'd be happy to walk you through transferring your transactions from one bank account to another in QuickBooks Online.

It’s great to hear that you disconnected your personal bank account. Please know that we don’t recommend mixing personal and business funds, as this can mess up your financial report. Don’t worry, you can relink your personal account if necessary.

Disconnecting an account won’t affect the existing accounting data but will delete transactions that still need to be categorised in the For review tab. Let's transfer the funds if you haven't imported the transaction from your bank yet.

Here's how:

Navigate to + New, then select Transfer Funds.
In the Transfer Funds From, choose the bank account where the money is coming from.
Select the bank account where the money is going to be transferred on the Transfer Funds To drop-down.
Enter the amount and review all the necessary details.
Hit Save and close.

Otherwise, you can transfer them to your business account and match them with each other. See this article to learn more ways of moving money from one account to another: Transfer funds between accounts.

If you’re referring to reassigning the transactions to another account type, you can go to the COA from the Accounting menu. From there, locate the transactions and change the account to the correct one using the Account dropdown.

Moreover, you can exclude a transaction by ticking the checkbox. Once done, the transaction moves to the Excluded tab of the Banking page. I’ve added a screenshot of it for your reference:

If you're using QuickBooks Payments, you can consider changing the account to receive the payment from the Accounts and Settings.

Feel free to check out these resources as your guide to match and reconcile transactions:

I'd like to know how things going after trying the steps, as I want to ensure this is resolved for you. Just reply to this post and I'll get back to you. Take care always.