It’s great that you’re taking proactive steps to ensure your data is safe, Soportegary. We can achieve this by following a few steps to clear out account balances while maintaining the integrity of your backup.
Beforehand, may I know if you're using the QuickBooks Desktop (QBDT) US version? We currently don’t offer QBDT International. Any information will help us provide the correct answer.
If so, create a backup of your company file as it currently stands. It ensures you have a copy of your original data. Here's how:
- In your QBDT company, go to the File menu and select Switch to Single-user Mode.
- Go back to the File menu and hover over Back up Company.
- Select Create Local Backup.
- Click Local Backup and then Next.
- Tap Browse and select where you want to save your backup company file.
- Once done, select OK.
- Hit Save it Now and Next.
After that, open the account, then clear or adjust transactions to zero the balance, either by creating journal entries or using the Reconcile feature to correct discrepancies.
Once done, create a new backup of the file with zero balance.
Additionally, you can check this guide if you need your accountant to review your books: How to use the Accountant's Copy.
Please note that the articles provided are tailored for the US region, as QuickBooks Desktop (QBDT) is unavailable internationally. However, the steps outlined in the articles are similar and applicable to your needs.
Tag my name in the comment section below if you have other questions about creating backups of your company files. I'm always ready to help.
