How to create an Export GST Sales Invoice in Quickbooks online?

Thanks for reaching out to us today, @anubhav868-gmail.

I'll share the steps on how you can pull up Exports GST report. QBO has a report called GSTR1-6. Exports. It's where you can view transactions where the place of supply is set to other territory, transactions with or without tax.

Here's how to get there:

1. Go to Reports on the left menu.
2. Select All Reports tab.
3. Enter GSTR1-6. Exports.

You can also create reports by clicking on Taxes > View Reports > Report name > Run Report.

Need more details? Check out the links below:

• GST reports in QuickBooks.

• Know more about GSTR-1 Summary and Detailed reports in QuickBooks.

• FAQ for GST in QuickBooks Online.

Keep me posted if you still have questions or concerns. I'll be around to assist you some more. Stay safe and have a great day ahead.

Hi, GSTR-1 report will fetch details of overall invoices.

What I need to know is how to create a sales invoice will "place of supply - outside India"?

If by selecting "other territory" equals to "outside India", then under GST for export invoices, the taxpayer is not supposed to charge tax from the customer based outside India. Which means, the sales invoice should have the option to show GST separately (not to be included in final amount). The taxpayer will pay it separately while filing GST.  This is not currently seems to be possible in your invoice template format.

Hi there, anubhav868-gmail.

Even if you set the place of supply under other territory as equals to outside India, there's still tax under GST1. This is because they have provisions in their GST law. With this, the purpose of the place of supply is to determine the place of supply of goods in domestic transactions. Accordingly, the following are the rules to determine the place of supply of goods other than imports or exports.

As per the GST definition, the liability to pay taxes arises at the time and place of supply. Both time and place of supply depend upon whether the supply is intra-state or inter-state. Therefore, to guide the taxation under GST, the law lays down provisions regarding the nature of supply, place of supply of goods, place of supply of services, time of supply, and value of supply. So, to understand each of these, it’s first important to know what is a place of supply. 

To determine the tax liability under GST, one needs to check for not only the goods or services that are chargeable to tax. You'll need to look into the goods or services that are exempt from tax. Thus, the taxpayers need to understand not only the provisions regarding exemptions but also their implications to avoid its wrong application. So, before jumping to the list of GST exempted services, let’s first define what is an exempt supply under GST. To see more details, you can click this article: GST Exemption List For Services: A Detailed Guide.

Please refer to this article to view information about the component reports in the GSTR1: Know more about GSTR-1 Summary and Detailed reports in QuickBooks.

Post a reply below if you have other concerns or questions about taxes in your QBO account. I’m more than happy to help you out again. Have a good day ahead.

Under " Export on payment of IGST without any requirement of Bond or Letter of Undertaking" - the taxpayer deduct IGST but he/she don't charge is from foreign customer. 

For example: 

If total sale amount is Rs 5,000

The taxpayer will charge Rs 5,000 straight to customer. 

The IGST on Rs 5,000 = Rs 900 is paid separately by taxpayer under "Zero rated supply" and its up to taxpayer to claim the refund later.

My question is, is there a way to show this example in sales invoice in QuickBooks?

Let me provide a few information about your taxes and I'm here to help you in anyway, anubhav868-gmail.

If you're referring to selecting tax as Inclusive or Exclusive, you'll have the option to do that in the invoice. 

If you want to show separately the tax on what the customer pays you, you can choose Inclusive for tax on your invoice beside the Amounts are field. Choosing the option will show a computation of a separate tax amount under the Subtotal.

You can also make Inclusive of tax as a default instead of selecting it every time you create an invoice. Follow the steps below to modify your default tax selection.

1. Click the Gear icon.
2. Select Account and Settings.
3. Go to the Advanced tab.
4. Under the Accounting section, click the pencil icon and choose the Default tax rate selection.
5. Click Save and Done.

For your reference, you can run reports in QuickBooks Online to get the information that you need.

Please let me know if you're referring to something else. Remember, I'll always be right here to help you anytime.

In either case of selecting tax as Inclusive or Exclusive will fetch the final amount including the tax amount. What I need for Indian export invoice is, when selecting "Exclusive", the tax computed and shown separately should not add to the final amount. 

For example: 

Total taxable value:  Rs 1,700

Total Tax Amount:  Rs 101.8

Hello again, @anubhav868-gmail.

In QuickBooks Online (QBO), when entering an invoice and set Amount are to Exclusive of Tax or Inclusive of Tax, the Subtotal amount will show the total amount of the line items on the AMOUNT column. 

However, when the tax is added, the Total and Balance due field will be the sum of the amount on the Subtotal and Tax amounts. Thus, the option not to add the tax computed to the final amount isn't possible. 

I understand how the option you're looking for is beneficial to your business. In the meantime, you can visit this link to learn how creating invoices works in QBO. 

You may also find these articles helpful in the future:

• Receive an invoice payment using the QuickBooks Online app
• Undo the Receive Payment of an invoice

Please don't hesitate to leave a comment below if there's anything else you need help with. I'm always ready to assist. Take care.

Its not only beneficial for my business, but its is the way GST on export invoices works in India. The same should have been providing in your invoice formats. 

Is there a way to transfer the amount from the company bank account directly to relevant GST payable? I tried to this transfer otherwise but your system was saying its not possible. 

Hello there, @anubhav868-gmail.

Currently, transferring your GST amount from your bank account in your QuickBooks Online (QBO) company directly to your relevant payable isn't an option. You'll have to generate GSTR reports and manually file your returns and pay your liabilities to the tax agency.

For the complete list of GST reports, just visit the Reports menu's Standard tab. Then if you want to know more about the GSTR reports, I'd recommend checking out this article: GST reports in QuickBooks. It carefully explains the important details for each report.

Additionally, I know how beneficial it is for you and your business to include the total tax amount into your invoices. Since it isn't currently an option, you can customise your invoices to include GST-specific information instead. For the step-by-step guide, you can check out this article: Customise invoice for GST.

In the meantime, I'm adding this article to know more about what should be included in a GST-ready invoice, you can refer to this article: What is a GST-ready invoice?. It contains sets of rules that an invoice by a supplier must-have.

Please know that you're always welcome to comment below if you have other concerns or follow-up inquiries about monitoring GST in your sales transactions in QBO. I'm just around to help. Take care always.