Bookkeeping Course Online: How to Become a Bookkeeper?

A bookkeeper records financial transactions of your business systematically. These transactions need to be identified, accepted, classified, and recorded in a way that allows them to be presented as financial statements and financial information.

This means a bookkeeper performs various activities, including:

• Collecting financial data
• Recognizing transactions of monetary nature and measuring them in terms of money
• Recording the financial impact of the monetary transactions
• Classifying the effects of the financial transactions
• Preparing organized financial statements

Every business needs a bookkeeper to manage their books of accounts effectively and to meet the requirements of filing tax returns and financial statements with their local revenue authorities.

In order to undertake bookkeeping effectively, there are specific skills you need to master.

How to Become a Bookkeeper?

It is not mandatory to be a certified bookkeeper, however, being an accredited bookkeeper means you the necessary skills to effectively manage companies' books of accounts.

Some individuals learn bookkeeping skills on the job, but seeking further education to become an experienced bookkeeper is always helpful. This also helps to bolster your list of professionals accomplishments.

As a bookkeeper, you are responsible for maintaining accurate financial records and handling all the accounting processes for a business.

Some employers may require you to have only a high school diploma or a certificate for an entry-level bookkeeping position. Most employers, however, will expect you to have additional education and some work experience.

So, in order to advance your career as a bookkeeper, you can consider the following:

Obtain a Degree

Many bookkeeping jobs only require a high school diploma, but some employers will require candidates to have an associate’s or a bachelor’s degree. 

There are a host of programs available in the field of business administration and accounting.

Associate Degree in Accounting

An associate degree in accounting is a two-year degree that helps candidates to begin their careers in accounting. This type of degree is often offered by community colleges, technical colleges, universities and online programs.

The common types of associate degrees in accounting include an Associate of Science (AS) in Accounting and an Associate of Applied Science (AAS) in Accounting. This type of degree provides foundational knowledge to prepare candidates for entry-level jobs in the industry.

Jobs For Associate Degree Candidates

An Associate Degree in Accounting is the foundational step toward attaining higher degrees, including a bachelor's or masters. However, this degree does not prepare students to take up an accounting license program, like a Certified Public Accountant (CPA) examination.

So, candidates who have an associate degree in accounting may take up entry-level positions, including:

• Bookkeeper
• Accounting Assistant
• Administrative Assistant
• Payroll Clerk
• Auditing Clerk
• Tax Preparer

Bachelor’s Degree in Accounting

A Bachelor’s Degree in Accounting can provide you with the fundamental knowledge for advising businesses, individuals and organizations on financial and accounting matters. This is the minimum degree required for accounting license programs, such as a CPA examination.

The following are options for a bachelor’s degree in accounting:

• Bachelor of Science in Accounting (BS)
• Bachelor of Business Administration (BBA)
• Bachelor of Arts in Accounting (BA)

Undertake Training

Some employers prefer hiring bookkeepers who possess a proper degree, and others employers pefer to hire candidates with a high-school diploma and train them on the job.

Training in bookkeeping involves:

• Double-entry bookkeeping
• Online accounting software
• Managing payroll
• Accounts payable and accounts receivable
• Learning hard skills like analytics
• Technology skills
• Functional accounting and finance skills
• Leadership or management training
• Soft skills like writing negotiations and presentation

Is Bookkeeping Right for You?

Bookkeepers are responsible for recording day-to-day transactions of a business in an organized manner. Identifying, accepting, classifying and recording financial transactions requires attention to detail, multitasking, and a lot of number crunching.

If you are wondering whether bookkeeping is right for you, here are some recommended skills and attributes you should possess:

• Keen interest in administrative and clerical procedures
• Comfort with numbers and other complex skills, like understanding calculators, record keeping, etc.
• A keen attention to detail
• Data entry skills
• An understanding of operating accounting software to record and analyze financial data, including QuickBooks Online Accounting Software, Google Docs, Microsoft Office, etc.
• An affinity for set procedures and routines
• A love for working with data
• Basic accounting and bookkeeping knowledge, including bank reconciliation, debits, and credits, accounts receivable, accounts payable, accrual accounting, basic financial statements, journal entries, general ledger, etc.
• Payroll processing skills, including payroll tax calculations, benefits calculation, depositing payroll taxes, payroll journal entries, reporting payroll taxes, etc.
• People and interpersonal skills like the ability to work with others, problem-solving, correcting errors, supervising, oral and written communication, etc.
• Ability to manage financial transactions and flow of cash including payments, billing, invoicing, payments, customer relations, etc.
• Capability to maintain confidentiality and thoroughness

What’s a Typical Day for a Bookkeeper?

A professional bookkeeper should be detail-oriented, enjoy working with data, be comfortable with routine procedure, and with numbers.

The primary task of a bookkeeper is to keep track of the financial transactions of a business and generate relevant and accurate reports. These reports help the accountants, and the business owners, understand the financial position of the company.

The following duties are common day-to-day tasks that make up a bookkeeper's workday:

• Tracking cash flow with the help of online accounting software
• Tracking inventory and reporting any discrepancies
• Recording daily transactions pertaining to customer and internal accounts
• Having a good understanding of double-entry bookkeeping
• Recording purchase invoices in accounting and bookkeeping software, processing payables report, and taking permission from management to pay bills
• Preparing and sending invoices to customers when they are due
• Reconciling bank statements with the company’s financial statements and matching various accounts in case of any errors
• Preparing and processing payroll details
• Ensuring the accuracy of statements in terms of correct journal entries, amounts, postings, etc.
• Adjusting journal entries when needed
• Checking the general ledger at regular intervals to ensure that the balances and accounts are accurate
• Setting up and maintaining a chart of accounts in online accounting software per the double-entry accounting and accounting rules system
• Preparing financial statements, including balance sheets, profit and loss statements, cash flow statements, and other financial reports at the end of every month
• Undertaking online banking tasks, including processing vendor payments, checking for customer payments, downloading or printing bank statements, etc.
• Ensuring that all the deadlines are met
• Dealing with bookkeeping documents such as customer checks, bank and credit card statements, purchase invoices, etc.
• Handling customer and supplier phone calls pertaining to invoices and payments
• Following up with customers for overdue payments
• Following accounting policies and procedures

Bookkeeping Certificates and Organizations

The following are examples of bookkeeping organizations that provide a host of bookkeeping programs. A region-specific alternative may be available in your country. 

The Association of Chartered Certified Accountants

The ACCA is a global association of individuals who want to:

• Learn bookkeeping and accounting
• Enhance their bookkeeping and accounting knowledge and skills
• Share their knowledge and skill via a certification

The members of the ACCA typically include bookkeeping employees of businesses and non-profit organizations. This association helps bookkeepers develop knowledge and skills via bookkeeping education and accreditation. The ACCA also trains and certifies bookkeeping students and employees in bookkeeping, accounting and payroll.

This certification is recognized around the globe. 

Free and Low-Cost Online Bookkeeping Courses

Free and low-cost online bookkeeping courses are an excellent way to learn bookkeeping. These courses focus on bookkeeping fundamentals to enhance knowledge and bookkeeping skills.

The following are bookkeeping courses that you can pursue to enhance your employment prospects and demonstrate proficiency to your clients:

Coursera

Coursera is an online platform that offers courses by top instructors from world-class universities and companies.

A host of free courses give you access to on-demand video lectures, homework exercises, and community discussion forums.

The paid courses offer quizzes and projects and a course certificate upon completion.

Many of their courses have a cost if you want to earn a certificate, however you can enrol for free when you enrol in a course or specialization.

When you start your first subscription to Coursera, it will begin with a seven-day free trial. This free trial allows you to try a complimentary specialization course. However, your free trial automatically becomes a paid subscription on the eighth day unless you cancel the free trial version.

The following are some of the bookkeeping courses you can take on Coursera:

• Financial Accounting Fundamentals
• Introduction to Financial Accounting
• Fundamentals of Accounting Specialization

The Knowledge Academy

With over 30,000 courses across 190 countries, the Knowledge Academy is one of the world’s largest providers of training courses globally. They provide business analysis, project management, business accounting, and bookkeeping courses. 

Corporate Finance Institute

The Corporate Finance Institute (CFI) is an online platform that provides online finance and accounting courses.

The CFI courses offer practical skills, templates, and tools to enhance your accounting knowledge.

These courses are taught by professional Wallstreet trainers who have been teaching for over twenty years.

The below courses are some of those offered in the area of accounting and finance by the CFI:

• Accounting Fundamentals
• Reading Financial Statements
• Financial Analysis Fundamentals
• Budgeting and Forecasting
• Excel Crash Course
• Introduction to Corporate Finance
• Fixed Income Financials

You can enroll for all these courses for free. However, if you want certification, you must purchase the CFI self-study bundle and FMVA certification.

In-Person Bookkeeping Courses

Taking in-person classes for bookkeeping offers many benefits, provided you have a flexible working schedule that gives you enough free time.

One of the benefits of attending in-person bookkeeping classes is you can clarify your doubts by speaking to the instructor in person, unlike online courses, where you have to send an email or message to the instructor on a messenger app and wait for a response. 

There are a lot of institutes that offer small business workshops, giving valuable insights into bookkeeping and accounting. These workshops also allow you to meet like-minded professionals who can share accounting and bookkeeping tips.

Quickbooks Certification

Quickbooks offers training classes from the comfort of your home. The QuickBooks comprehensive training program gets users comfortable using QuickBooks software in just two days.

QuickBooks Online Accountant is equipped with features to help you manage your work, your clients, and your practice, all with one login. Accountants can sign up to use QuickBooks Online Accountant for their practice for free.

The Quickbooks training program helps you to:

• Get up-to-speed in no time
• Learn the best ways to learn day-to-day transactions and get the information you need out of QuickBooks
• Solve specific problems with the help of expert instructors
• Discover tips and tricks that save time 
• Develop powerful reports that help businesses make sound financial decisions
• Learn how to customize Quickbooks for your business
• Discover ways to automate and simplify your work
• Get a passionate instructor who teaches Quickbooks in an engaging way

The topics covered in Quickbooks online classes are as follows:

Foundational Topics

The foundational topics in QuickBooks Online Accounting Software helps you:

• Learn about your version of Quickbooks and compare it with other versions
• Set up your company in the correct way. If you are already set up, learn how to fix any errors
• Set up online banking and connect your cards. With QuickBooks, you can record numerous transactions all at once
• Import data from Excel and other sources
• Learn tricks to use Quickbooks faster
• Find support when you need it

Everyday Transactions

The following section discusses everyday transactions, including:

• Estimates, invoices, sales receipts, payments, deposits, credit memos, and customer statements
• Sales & customer reporting
• Staying on top of any money owed to you and sending timely reminders to customers
• Knowing what money comes out, including bills, bill payments, checks, electronic payments, debit card purchases, bills vs checks, petty cash, and vendor credits
• Generating and customizing expense & vendor reports on how and where you’re spending money
• Setting up inventory parts and purchase orders, receiving items, and adjusting inventory
• The set-up, adjusting, payment, and reporting of sales taxes

Special Transactions

Learn about special transactions, including how to:

• Give and receive refunds
• Record and apply credits offered to customers or received from vendors
• Record credit card transactions and train QuickBooks to do this for you
• Discover when (and how) to void vs delete a check
• Track customer deposits/down payments

Tips and Tricks

Get to know expert tips and tricks on how to:

• Clean up your vital lists like customers, vendors, and accounts
• Sort and customize lists to view the information you need
• Collapse financial statements
• Run reports (like your profit & loss statement) by month or as a percentage of income

Automation

Get to know QuickBook's powerful tools to:

• Find transactions and other information you need fast
• Speed up your work and learn tricks to speed up navigation and the ability to work in multiple windows/screens.
• Keyboard shortcuts that save you time
• Set up recurring transactions. You enter it once, and QuickBooks automatically enters it in the future
• Create your own shortcuts
• Manage bank accounts and credit cards
• Teach QuickBooks to categorize and enter transactions for you
• Learn when and how to add, match, and exclude
• Process downloaded transactions and tips and tricks to save you time
• Reconcile your bank account and fix errors

Customizing Quickbooks

Customize Quickbooks in order to:

• Customize your invoice and other forms
• Add logos and custom fields to invoices and other forms
• Use custom fields to track information unique to your business or customers
• Tailor your company preferences/settings to match your business
• Create custom reports
• Customize who has access and what they can/can’t see
• Set up users with different access rights & permissions
• Track changes and who made them (audit log/trail)

Generate Reports

Know how to:

• Customize the content and look of your reports
• Add, delete, resize and reorder columns
• Filter and format the report to get the info you need
• Save reports and create memorized/customized report groups
• Set up QuickBooks to automatically email reports on any schedule

Accounting Concepts

Know how to:

• Really understand your financial statements
• Set up your chart of accounts correctly
• Change and fix your accounts to ensure accurate reports
• Cash vs accrual accounting
• Understand and know when to use general journal entries
• Set up and use subaccounts
• Set a closing date to protect your accounting records
• Add and work with your accountant
• Reconcile bank and credit card transactions

Attend Training Classes

Quickbooks offers two types of training: self-paced courses and a Quickbooks certification course.

Self-Paced Courses

The self-paced Quickbooks training is designed in such a way that it fits your working schedule.

All you need to do is start and stop the training at your own convenience. Once you subscribe to the training course, it never expires. Therefore, you can watch the videos as and when you like.

The following are the various self-paced courses offered by QuickBooks:

• Mastering QuickBooks (Pro/Premier) Level 1
• Mastering QuickBooks (Pro/Premier) Level 2
• Mastering QuickBooks Desktop Payroll
• Pro/Premier Course Bundle
• VIP Course Bundle
• Mastering accounting basics for Quickbooks desktop
• Mastering Word and Excel for Quickbooks desktop

It’s important to note here that if you become a diamond VIP member, you will get access to every self-paced course offered by Quickbooks. This means more than 100 hours of QuickBooks training, live weekly webinars, live Q & A sessions, and live support from Quickbooks instructors.

Quickbooks Certification Course

Quickbooks certification course gives you concrete skills and knowledge about Quickbooks Online Accounting Software.

To become a Quickbooks certified user, you must follow the steps below:

Attend a Training Class

Quickbooks offers a two-day mastering Quickbooks class. This training class is the stepping stone towards Quickbooks certification. This class teaches you how to set up Quickbooks, handle money, bank, and much more.

If you cannot find a class near your location, you can attend a webinar from the comfort of your home or office.

Prepare for the Exam

The next step in becoming a Quickbooks certified user is to prepare for the Quickbooks certification exam. To prepare for this exam, you must attend Quickbooks training classes as these classes offer you a good foundation of Quickbooks knowledge.

Once you attend a Quickbooks training class, you will receive a Quickbooks certification study guide. This guide consists of real-life examples and tips and tricks to help you to prepare for the exam.

Furthermore, it also gives you a practice test which is a great way to prepare for the exam.

Take the Exam

The final step in becoming a certified Quickbooks is to take the Quickbooks certification exam.

Once you have attended the QuickBooks training class, worked through the study guide, and taken the practice exam, you will be ready for the exam.

QuickBooks Video Help

QuickBooks also provides a webinar held by expert QBO accountant Hector Garcia. In this webinar, the QBO accountant covers how to set up QuickBooks online and provides guidelines on some of the useful features of the product.

This includes creating invoices, categorizing expenses, setting up charts of accounts, and much more.

The following topics are covered in this 1 hr 30 minutes webinar:

• Why choose QuickBooks online?
• Setting up a new company
• Settings, language, and home currency
• Basic Navigation
• Chart of accounts
• Tracking sales or invoices and customer accounts receivables
• Tracking expenses or bills and supplier accounts payable
• Inventory management
• Expenses and billable time
• Project profitability tracking
• Tracking sales tax and VAT
• Budgets and financial reports
• Banking and reconciliations
• Document attachments

To find more learning information about QuickBooks and all the functionalities, feel free to visit our video tutorials section and subscribe to our youtube playlist. 

User Guide PDF

The QuickBooks User Guide PDF is a document that acts as a training guide for those who are progressing through QuickBooks Online Training.

This guide walks you through various aspects of QuickBooks Online, from choosing the type of QuickBooks online version, navigating QuickBooks online, Setting Up your company with QuickBooks to Online banking, running reports, managing transactions, and GST/VAT.

Thus, this document is a step-by-step guide to getting well-versed in using QuickBooks Online Accounting Software.

Get an overview of:

• Introduction to QuickBooks Online
• Navigating QuickBooks Online
• Online Banking
• Transactions
• Budgets
• Projects
• Bank Reconciliation
• Managing GST
• Running Reports
• Mobile Apps – Take the Ipad / iPhone Tour
• Help & Support

Join the Global Community

Global Quickbooks community is an online hub that allows you to connect with other Quickbooks users around the world. This platform answers your queries pertaining to your Quickbooks account as experts share their knowledge with those who need help.

Whether you are a small business owner, bookkeeper, or adviser trying to help clients grow, the Quickbooks community is an excellent platform to get your queries answered.

Individuals who are community members answer the questions posted by Quickbooks account holders worldwide. Such queries are answered from their own experience of using Quickbooks.

Furthermore, every member contributes to the community to build a collective knowledge base.

If you face any issues using Quickbooks, you need to insert the keyword in the search bar and click ‘search”.