Create and run your payroll

Run payroll in QuickBooks Online or QuickBooks Desktop to pay employees by direct deposit or check. Use scheduled payroll for regular runs or unscheduled payroll for off-cycle payments like bonuses or final checks.

Step 1: Set up a pay schedule for your employees

Using pay schedules can make your regular payroll easier. If you haven’t set up one yet, do that first.

Step 2: Create and send your payroll payments

Next, you’ll need to create your paper payroll payments or bank transfers, then send them to us for processing.

You’ll need to create your direct deposit or paper payroll payments, then send them to us for processing. The steps to create and run your payroll depend on your payroll service.

• Scheduled payroll: Pay regular payroll payments for your employees. You can add bonuses or other pay to these.
• Unscheduled payroll: Pay a bonus, commission, a final payroll payment, or to report fringe benefits outside your regular payroll schedule

Create and send scheduled and unscheduled payroll

1. Follow this link to complete the steps in product
2. Select Run payroll.
3. If applicable, select your desired pay schedule, then Continue.
4. Select or review the Pay period and Pay date.
5. Select the employees you'd like to pay.
6. Select the column, or select from the Actions column, then select Edit payroll payment to enter your pay details. You can enter regular pay hours, bonus, compensation, memos, or any other necessary payroll payment info, then select Save.
7. Select Preview payroll.
8. Select or review the QuickBooks Chart of account to track your payroll.
9. Select Preview payroll details, Save for later or Submit payroll. Enter the Cheque number if you have selected the Submit payroll option, then select Close.

More info about your payroll:

• Set up your QuickBooks Time account in QuickBooks Online or QuickBooks Online Payroll
• Set up Auto Payroll to pay your employees