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Level 1

Change Customer on Project

I need help trying to change the customer linked to a project. All of our projects are done using the "Projects" feature in QB Online. It seems that after you link a project to a Customer, there is nothing that can be done to change that link to the customer. Is there anyway this can be done?

 

We have many clients, where the project will be opened under that client/customer, only to be told later that we are to bill another customer. Please help

19 Comments
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Moderator

Change Customer on Project

Welcome to the Community, @Nestor6.

 

In QuickBooks Online (QBO), once a project is assigned to a customer, you can no longer change it. As a workaround, you'll need to delete the project and assign it to the right customer.

 

For more information about sing the Project feature, check out these articles:

In the meantime, let me take note of your input and pass it along to the appropriate department and team members for consideration on the next updates. A suggestion like this helps us determine what enhancements and improvements are needed to make our product more effective and convenient to use.

 

While we continue to make your experience with us even better, I recommend visiting our QuickBooks Online Blog to get the recent news, information about the latest features, and updates. 

 

Know that I'm only a couple of clicks away if you need anything else. Have a fantastic day!

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Level 1

Change Customer on Project

Thanks Mirriam. I had a feeling that was going to be the answer, but was just hoping there was another way around it! 

 

I'm assuming if you delete a project, all that information link to that old project cannot be transferred to a new project? 

QuickBooks Team

Change Customer on Project

It's our pleasure to help, @Nestor6

 

Once you delete it, you'll have to recreate all the transactions from it. The feature to move the information from one project to the other is still unavailable. 

 

I'll also take note of this and send this as feedback to our Product Development team. You can always visit the QuickBooks Blog to check for new updates and features that we have. 

 

Let me know if there's anything that you need. I'm always here to assist. Have a great rest of the day!

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Level 1

Change Customer on Project

I too am having this issue, and it's not a one off, we regularly have clients with multiple entities and we are told after the invoice has been sent that need to bill different companies.

 

Please get this fixed up soon, it's rather silly that it's not possible already. 

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Level 1

Change Customer on Project

I agree. This needs to be fixed ASAP. 

It should be easy enough to fix.  Please let us know when that happens. 

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Level 1

Change Customer on Project

I too need to have the option to change the customer. There are hundreds of extras on some projects and I don't have the time to write them all done and then delete a project and go enter them all again. Sometimes our clients have been purchased by other companies and they need the billing in the new company name. Please fix this ASAP

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Level 1

Change Customer on Project

I too have clients that need the ability to a) edit the customer on a project, and b) move costs from project to project - please note another request.

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Moderator

Change Customer on Project

Thanks for joining the thread, tatiana131

 

A suggestion like this helps us determine what enhancements and improvements are needed to make our product more effective and convenient to use. While we continue to make your experience with us even better, I recommend visiting our QuickBooks Online Blog to get the recent news, information about the latest features, and updates.

 

Moreover, I don’t like to leave you empty-handed, you'll want to visit our Community Help Articles hub in case you need some related articles in managing your account.

 

You're welcome to stop by the Community if you need anything else. I'm always here and ready to help. Have a pleasant day ahead!

 

 

 

**Say "Thanks" by clicking the thumb icon in a post.
**Mark the post that answers your question by clicking on "Accept as solution".

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Level 1

Change Customer on Project

I also need this to happen!

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Level 1

Change Customer on Project

Our project was bought out by another company so we need to be able to change the name on the project in QBO.  Unfortunately, your work around won't work for our situation because we need the invoices to reflect true customer name at the time the invoice was sent.  Re-assigning the customer name in order to get everything under the same project does not preserve the invoice history.   Even if that wasn't an issue,  I don't have time to go back through hundreds of transactions and re-assign the customer name.   I hope you can fix this soon.


Gail

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Level 1

Change Customer on Project

This seems like such a common use case that should have been implemented from the get-go once Projects became a feature. Spent a long time on the phone with an amazing representative but we couldn't resolve the issue in anyway. The lack of these basic capabilities is really making me consider switching to another financial management platform as I seem to run into many instances where basic capabilities like this are unavailable or you have to do some hacky work around.

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Level 1

Change Customer on Project

This is a huge fail on the part of QB.  My company also needs this feature badly.  Honestly, if I would have realized from the beginning that this would not be possible then I never would have gone with this accounting software.  I regularly start a spec house and then sell it not long after I start building.  At this point I need to be able to change the customer from myself to the buyer.  With the current setup, I have to keep all invoices and things out of QB and in a paper file until our spec homes are sold and then I have to add the customer and add all the financial stuff quickly.  This should be an easy fix that apparently a lot of us need.  I know of other software programs that DO offer this feature.  The only reason I haven't switched is because I don't want to deal with the hassel of migrating everything over.  However, I will do it if this feature isn't added soon.  It's becoming too big of an issue for me to deal with.  Get with it QB!!!

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Level 3

Change Customer on Project

Just adding my name to the list of companies needing a path to change the project designation.  Sounds like a coding issue, and someone(s) missed the obvious need to have the choice to correct or change the project designation.  We have a project that had the income designated to the wrong branch of a client company, but since we can't correct it, it now appears that we have no income for the project, zero margin, in the hole.  Rather defeats the purpose of the Projects option.  😒

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Level 1

Change Customer on Project

The time it takes to re-enter all of the data about a project under a different customer, is money that we could have spent on a more robust accounting software.

Really hoping this update is added soon.

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Level 1

Change Customer on Project

Me too. I Had been using QB Desktop for many years and never had the problem or reassigning project to a different customer 

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Level 2

Change Customer on Project

We need this functionality also. Thanks.

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Level 1

Change Customer on Project

I guess the fastest way to work around this (for now) would be to recreate the project with the correct customer. Then from the "old" project, click on each transaction changing the "Customer/Project" to the project with the correct Customer. It's still a lot of work, just not as much as re-entering all data. 

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Level 1

Change Customer on Project

do you happen to know how i can do this with payroll expenses that are direct deposit? this is where i am stuck and i would like to get it under the new project with the corrected customer.

Highlighted
Moderator

Change Customer on Project

Hello there, freaded,

 

You'll want to recreate the project with the correct customer, and below are the steps on how to add Time:

  1. Go to the Projects menu.
  2. Select a project you want to add time for.
  3. Click the Add to project drop-down menu and select Time
  4. Enter the needed details and click Save or Save and new.

Here's an article that you can read to help efficiently track your project income and costs: Track income, costs, and profitability by project.

 

I'll be here if you have other questions.