Managing cash flow made easy

The Cash Flow Planner lets you manage your business finances, forecast your cash flow, and get actionable insights, in one place.


Effortlessly manage your business cash flow right in QuickBooks

It’s an uncertain time for business, but the new cash flow planner can give you insight into your cash flow for the next 90 days. View an overview of your cash flow, and gaze into the future for your business by playing with future expense and income scenarios — without messing up your actual books.

Take control of your cash flow

Sync your bank to gain insight into your cash flow. Discover ways to improve it, like chasing overdue invoices, and reviewing whether you really need those recurring expenses.

Gaze into your future

See how your cash flow might look in the next 90 days, by playing with potential purchases, investments and income scenarios — without messing up your actual books.

See your cash flow projection

Stay prepared by forecasting money-in and money-out transactions over 30 and 90 days. Your data imports and syncs automatically for up-to-the-minute cash flow analysis, without multiple spreadsheets.

  • Gaze and play with your business’ future using the 90 day cash flow planner.
  • Run and export reports including profit & loss, and balance sheet.
  • Share a summary of your books with your accountant.

What is the Cash Flow Planner?

The Cash Flow Planner is an interactive tool that forecasts cash flow, the money going in and out for your business over the next 90 days. It looks at your financial history to forecast future money in and money out events. You can also add and adjust future events to see how certain changes affect your cash flow without impacting your books.

You also have a Cash Flow Overview to get a picture of your cash flow position and take actions to improve it including:

  • Money In – Overdue invoices, open invoices, quotes
  • Money Out – Overdue bills, open bills and other recurring expenses.

To view the Cash Flow Planner and Cash Flow Overview go to the Cash Flow left menu item on your dashboard:

How does the forecast work? What data is included?

The Cash Flow Planner chart uses historical data from your bank accounts connected to QuickBooks Online to forecast future recurring income and expenses. This includes categorised and uncategorised transactions. You can also manually include data to forecast cash flow by adding events that may occur in the future.

The Cash Flow Planner chart does not include:

  • Credit card transactions
  • Transactions you’ve entered manually into QuickBooks
  • Multi-currency enabled files

How do I add events for possible money in or money out?

You can manually add events for potential income and expenses. For example, if you have a big sale coming up, add it as an event so it’s part of the forecast.

Important: Events aren’t actual transactions and won’t affect your finances in QuickBooks.

  1. Select the Add Event button.
  2. Select Money in if the event is income, or Money out if it’s an expense.
  3. Give the event a name and enter an amount, then select Continue.
  4. Select the date when the event will occur.
  5. When you’re done, select Save.

To edit or delete an event:

  1. Select and open an event.
  2. Select the Date, Name, or Amount field, or change whether it’s Money in or Money out.
  3. When you’re done, select Save.
Frequently asked questions

How cash flow works

Cash flow tips

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