How to record a payment | Get started tutorial

How to record a payment

Find out how to record an invoice payment so QuickBooks knows an invoice has been paid.

Before you start:
Before recording a payment in QuickBooks, you first need to create an invoice in your account.
How to record a payment

Benefits include

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Generating and maintaining

accurate income and receivable reporting.

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Always knowing

what has been paid and what is still owed to you.

Step-by-step guide

Step 1

  • Select the Plus icon (+) on the Toolbar, then select Receive Payment
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Step 2

  • Select the name of the customer from the drop-down menu.
  • From the Outstanding Transactions section, select the transaction you have payment for.
  • As you select these items, the payment total will change.
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Step 3

  • Select your Payment method.
  • Enter the Reference number and Memo if applicable.
  • You can either deposit the money to your current account or to the Undeposited funds account.
  • Select Save and Close.
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Related Resources

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Deposit payments into the Undeposited Funds

Learn how to put payments into the Undeposited Funds account before you combine them into a deposit.

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Record invoice payments

Learn how to receive and record invoice payments in QuickBooks Online.

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Categorise and match bank transactions

Review downloaded bank and credit card information.

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