Don't miss out
Subscribe to QuickBooks and
get 90% off for 6 months
Claim now
MAY SALE
Claim now
MAY SALE
Buy now and get
90% off for 6 months
See plans & pricing
$1/month
for 12 months
When purchased in bundles of 10
50 %off for 3 months
50 %off for 12 months
  • Invoices
  • Expenses
  • Reports

Choose your...

Country Language

QuickBooks vs Microsoft Excel Spreadsheets and Google Sheets

Sign up for QuickBooks, A Powerful Accounting Software Alternative to Spreadsheets

Looking for an alternative to Microsoft Excel spreadsheets that’s easy to use and automates your small business accounting? Take the manual labor and confusion out of using spreadsheets and make the switch to QuickBooks for your accounting today. 

Woman on laptop switching from spreadsheets to QuickBooks Online.

Why Small Businesses Love QuickBooks

Clock icon

Save time with automated accounting

75% of customers say QuickBooks saves them more time than their previous method.1

World icon

Join over 7 million customers worldwide

80% of customers would recommend QuickBooks to a friend or colleague.2

Finances icon

Take control of your business finances

78% of customers say QuickBooks helps them simplify their business finances.3

QuickBooks vs Spreadsheets: Accounting Software Features

QuickBooks Online is ideal for small business accounting and offers a wide range of features to automate daily accounting tasks to save time. See how QuickBooks Online cloud based accounting software features compare to spreadsheets for small business accounting. 

Features and Functions Quickbooks4 Spreadsheets5
Track income and auto-sort expenses
GST and VAT Tracking
Create and send custom invoices and quotes
Progress invoicing
Schedule recurring invoices
Schedule late payment reminders
Accept bills and payments
Receipt capture
Bank feed integration
Categorize expenses from bank feeds
Track project profitability
Accounting reports
Manage budgets
Inventory management
App integrations
Free mobile app
Multi-device compatibility
Multi-language support
Multi-currency support
Invite your accountant
Password protected logins
User access permissions
Automatic data backup Limited
Always-on activity log
Audit trail
Chatbot
Email Support
Phone Support
Live Chat Support
Training and Certification Limited
Free Courses and Events
Large Network of Certified Bookkeepers and Accountants
- Feature or function is available and can be completed within the spreadsheet without additional software or other resources
- Feature or function cannot be completed from within the spreadsheet software without additional software / other resources to complete.
Limited- Not offered by all spreadsheet software providers; or limited features / functionality available.

Run your business seamlessly when you switch to QuickBooks Online from spreadsheets

71% of customers say QuickBooks helps them run their business more successfully than their previous method6.

A laptop computer sitting on top of a wooden desk.

What QuickBooks Can Do For Your Small Business

A person holding a cell phone in her hands.

QuickBooks Mobile App vs Spreadsheets

Unlike spreadsheets, QuickBooks mobile accounting app comes free with any QuickBooks subscription. The mobile app allows you to run your daily accounting tasks from your mobile device without the need to switch between devices, platforms or log into your emails:

  • Send and track invoices
  • Receipt capture
  • Accept payments
  • Categorize expenses to customers or projects
  • Import customers and suppliers directly from your mobile phone
  • View reports on mobile dashboard
  • Track projects
A person is looking at a laptop computer.

Run your Business from your Fingertips with QuickBooks

See what our customers are saying about QuickBooks Online mobile accounting app.


“So far, it has been amazing at getting me out of a pinch when I don't have my computer handy. It was an amazing scope and I can do basically everything from my mobile. Perfect. Easy to get around and figure out. Looking forward to exploring it more.”

- Giuliana Gobbato, Dec 2018

Two people sitting at a table with a laptop.

Migrating from Microsoft Excel to QuickBooks is Easy

Moving to QuickBooks Online from spreadsheets like Microsoft Excel or other platforms such as Xero, Sage, or Wave is simple. You can import your data into QuickBooks with CSV files in a few easy steps.

Build the Right Accounting Software Plan for your Small Business

Simple Start
*
Essentials
*
Plus
*
Advanced
*
*Plus applicable taxes

Join 7 million customers globally 
using QuickBooks

Join 7 million customers globally 
using QuickBooks

A person in a suit and tie is standing in front of a building.
“I feel safer in QuickBooks. To be practical, you just have to put everything in the cloud. It's probably more risky with pen and paper.”
Paul Juppet, Moved from Microsoft Excel to QuickBooks
See story

Frequently asked questions

Ready to grow your business with QuickBooks Online?