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Level 1

Show vat on invoice template

8 Comments 8

Show vat on invoice template

I've got the steps you need to show the VAT on your invoice template, usernewinvoice2021.


To show the VAT on your invoice template, you need to make sure the Tax option is selected. Let me walk you through the process.


  1. Click the Gear icon at the upper right corner and choose Custom form styles.
  2. Find your invoice template and click on Edit.
  3. Go to the Content tab.
  4. Tap the middle part of the invoice template.
  5. Select Tax.
  6. Hit Done.

To help you utilize your invoice template in QuickBooks, you can go through this article: Customize invoices, estimates, and sales receipts in QuickBooks Online. This will give you more details on what other information you can add to your sales form as well as ways to personalize them.


Let me know if you have any other VAT concerns or questions about QuickBooks invoices by leaving a comment in this post. I'm always here to answer them. Have a great week ahead.

Level 1

Show vat on invoice template

Tax invoice Header should show Company's VAT registration number.  This is included in the Company details but does not pull through to the Tax Invoice Header as does the Contact details, Business Address and Business Reg. No 

QuickBooks Team

Show vat on invoice template

Thanks for joining the thread, LynetteTaurus.


There should be a field for your VAT number in the header section of your invoice, as shown below Please check your template again to find it.



If you don't see this information, please contact our Support team. That way they can use more tools to check this further.

  1. Click on Help and type something like VAT registration number not showing on the invoice.
  2. After getting related articles, type in need human.
  3. Click on any of the suggested topics and click on I still need a human.
  4. Click Contact Support Team.

If you have other questions in mind, please don't hesitate to go back to this thread. Have a good one!

Level 1

Show vat on invoice template

@JessT the Company Registration Number is a different thing from VAT number. We need both to show on invoices. It is a legal requirement to have VAT number on tax invoices in EU, including Ireland, where I am based. The company registration number should be also shown, but it is not a requirement, VAT number is.


While on that subject, even when I selected the Company registration number option, it got renamed to something weirdly called "Govt UID" when I pressed Print. Please make sure to:

 - Add VAT number on invoice headers

 - Ensure Company registration number is printing as "Company registration number" for those who want to use it and not as some silly GOVT UID whatever that happens to be.


It is very annoying to see how Intuit seem incapable of such basic compliance with European Union regulations.


Show vat on invoice template

Hi @Rafal-tecflix-co,


I see that you created another post with the same question, which was already answered by one of my colleagues. 


In case you missed it, the other post is on this page: Our VAT number is NOT showing on invoice headers.


Drop a comment below if you have other concerns with your invoice template in QuickBooks Online. I'll get back to you as soon as I can. 

Level 1

Show vat on invoice template

No, my question most definitely has not been answered on the other thread. Whoever tried answering it either did not read my question or does not understand the issue or perhaps is incompetent.


Please have another look and do answer my question because it is not acceptable that it is impossible to show our VAT number on invoices generated in Quickbooks. PLEASE READ my question carefully. Even better, answer  what I asked above. Better twice than none at all.

QuickBooks Team

Show vat on invoice template

Hello, RafalLukawiecki.

Thank you for sharing your concern here in the Community.

We can add the VAT number using the Custom field. This is a field that you can use to add anything to your invoice template.

Here's how:

  1. Sign in to your QuickBooks Online account.
  2. Click on the Gear icon.
  3. Select Custom and styles.
  4. Click on the drop-down arrow in the New style tab, then choose Invoice.
  5. Select the Content tab and click the invoice template on the right side (header)
  6. Scroll down and look for the +Custom field.
  7. Put a checkmark on the tick box, add the VAT number and click done.

You can also read this article in Import custom form styles for invoices  

Feel free to reply to this post if you have additional questions or concerns. I'm always here to help.

Level 1

Show vat on invoice template

I am sorry @DebSheenD but your suggestion does not work because it does not show the VAT number in the header of the invoice where it is supposed to be. Further, this approach requires me to re-enter our VAT number every single time we create an invoice. This is unacceptable. Quickbooks, like other accounting packages *MUST* have an option of showing our VAT number on top of invoices in the header in order to comply with EU legislation. Otherwise your product should not be sold anywhere in European Union.


Please do not waste our time with these mediocre workarounds. Go and do the right thing: add the missing feature to the product so it is not half-baked like now. I really hate how you are trying to avoid following the correct course of action (fixing broken Quickbooks Online)  and make it look like it is my problem. Oh, and don't ask me to do your work by submitting feature requests. I and others here have done enough on your behalf, now do your bit. Please.