Accountant vs Bookkeeper: What’s the Difference & Which One Do You Need?

Running a business means spending a lot of time on financial management. And for good reason—your finances are essential to the success of your business.

Whether you’re a small company trying to figure everything out for the first time or looking to expand, it’s important to understand the difference between accounting and bookkeeping.

If you’re scratching your head when it comes to choosing between an accountant or a bookkeeper, we can help. Covering the key differences between the two, and what each one does, we’ll help you figure out which one you need.

What does a bookkeeper do?

A bookkeeper tracks financial transactions, keeping a record of all the money coming in and going out of your business. They manage your daily cash flow, maintain accurate ledgers, and ensure your accounts are up to date.

Key responsibilities of a bookkeeper include:

• Recording daily financial transactions
• Managing general ledgers
• Bank reconciliation
• Generating invoices
• Assisting with payroll
• Tracking cash flow

Bookkeepers are particularly valuable for small businesses, where maintaining clean and consistent financial records is crucial.

What does an accountant do?

Accountants carry a higher level of financial responsibility.

They analyze financial data to support business strategy, lead tax compliance efforts, and conduct audits to ensure accuracy and transparency.

Key responsibilities of an accountant include:

• Preparing financial statements
• Tax preparation and compliance
• Conducting audits
• Financial forecasting and budgeting
• Providing business advice and financial analysis

Accountants are most concerned with financial forecasting to help with the future of the business, and mainly work for one company at a time. Because of this, they’re ideal for larger organizations.

Accountant vs bookkeeper: key differences

Understanding the differences between a bookkeeper and an accountant helps you choose the right support for your financial needs.

Here’s a side-by-side comparison:

When looking at what these differences mean for your business, it could help to look at some examples. Check out these two scenarios:

• Payroll management: If you want simple payroll management, a bookkeeper ensures your employees are paid on time. They track hours, calculate wages, and handle tax deductions.
• Business strategy: An accountant dives deeper, analyzing your financials to guide your overall strategy. They provide expert advice on saving money and where to focus, helping your business grow.

These are just two ways a bookkeeper or accountant can support your business.

Since most organizations have many more needs, it’s important to look at the full picture when choosing the right fit.

Depending on your situation, having both a bookkeeper and an accountant on your team could be the best solution.

Do you need an accountant or a bookkeeper?

Now that you understand the differences, let’s explore when it’s best to choose one over the other.

Choose a bookkeeper if you need help with:

• Processing payroll
• Managing accounts payable and receivable
• Daily tracking of income and expenses
• Reconciling bank transfers
• Generating invoices

Bookkeepers are ideal for small business owners who need help managing everyday finances.

Choose an accountant if you need help with:

• Preparing compliant tax returns
• Financially-motivated business strategy
• Expert cash flow analysis
• Advise on forecasting, budgeting, and business growth
• Auditing financial records

Accountants are especially useful for businesses planning to scale or navigate complex financial decisions.

Despite the differences between an accountant and a bookkeeper, they both offer a range of benefits. For many businesses, it may be appropriate to hire both.

Hiring the right financial professional today can save you from costly mistakes tomorrow. Whether you need a bookkeeper, an accountant, or both depends on your business goals and the support level you require.

Looking to take your finances to the next level? Use the QuickBooks directory to find an accountant in your local area.