Swag: The Latest Self-Service App for Employees
QuickBooks Payroll employees can enjoy everything in one place with Swag by Employment Hero. Swag is the latest staff management and benefits app, offering on-the-go access for staff to manage timesheets, leave and view payslips, all from your pocket.
Benefits of Swag
Stop clicking between tabs
Bring payslips, expenses and leave requests under one roof.
Mobile timesheets
With Swag, your staff can create and modify timesheets for your approval. Timesheet data is automatically calculated and integrated into pay runs.
Stress-free shift management
Employees can view, accept, swap, and bid for shifts, while managers have full visibility of the roster, employee availability, and approved leave.
Benefits for your team
Swag offers users a range of benefits including cashback offers of up to 20% at over 1200 retailers.
What are the features of Swag?
Swag helps employers have an improved experience with their teams by enabling admin tasks like rostering and scheduling updates in one easy dashboard. It’s a one stop shop for employees to:
- View payslips.
- Manage timesheets.
- Clock-in and out.
- Access to cashback benefits of up to 20% at over 1200 retailers.
- Manage leave requests.
How to download Swag
It’s easy to get started, staff can download the Swag app from the Google Play or Apple App Store and enter their existing WorkZone username and password to access Swag. To download Swag, follow these steps:
- Search for Swag in your Play or App Store and tap on Install.
- Wait for the app to download and Tap on Open.
- Enter the same email address and password that is linked to your WorkZone profile.
- Tap Log In.
- Enter the authentication number that is sent to your mobile device, and tap Verify.
- Enter a passcode that you create.
Need help?
We recommend visiting the Swag support and chat area directly.
Here you can search for relevant articles or start a chat session: https://swagapp.com/support/
Swag is owned by Employment Hero. Following the acquisition of KeyPay in 2021, Employment Hero combined the WorkZone and Employment Hero apps to create a single, powerful app where work, money, career and benefits are all rolled into one.
Swag provides a refreshed design, helps employers offer more competitive workplace benefits, and helps employees manage essential work tasks on the go.
WorkZone is going to be decommissioned and will not be supported from 26 September 2024. Existing WorkZone users should download and start using the new and improved Swag solution.
Employees will need to download the Swag app via the Google Play or Apple App store. They can simply login to Swag using their existing WorkZone credentials and any existing data will automatically transfer to the new app.
In order for employees to access Swag, the employer will need to grant portal access via the Employee Portal Settings tab in Quickbooks Payroll. Once an employee is enabled for Employee Portal Access, they will receive an activation email instructing them to download Swag and login.
If an employee has been previously enabled for Employee Portal Access, the employer can resend an activation email by following these steps in Quickbooks Payroll:
- Click the Employees tab and select the name from the list or search by typing in at least the first 3 letters of the employee name.
- Select the employee that you wish to reactivate their login/password. You will then be presented with the Employee details screen.
- Select Employee Portal Access from the menu.
- You will be presented with a screen that will show the employee's current email address. Check with the employee to make sure that the email address is still valid. There'll also be a link that says Resend activation email.
- Click the resend activation email link, and an email will be sent to the email address indicated by the employee. The email will be sent to the employee instructing them to sign in using a new password. After pressing the 'resend activation email' you will see a message indicating the email has been sent
Employees currently using WorkZone will need to download the Swag app via the Google Play or Apple App store. They can simply login to Swag using their existing credentials and any data will automatically transfer to the new app.
- Search for Swag in your App or Play Store and tap on Install.
- Wait for the app to download and Tap on Open.
- Enter the same email address and password that is linked to your WorkZone profile.
- Tap Log In.
- Enter the authentication number that is sent to your mobile device, then tap Verify.
- Enter a passcode that you create.
- If you prefer, tap on Turn on Fingerprint Login or tap on ‘No thanks’. Your details will automatically link from your web-based profile.
If you used to use the WorkZone app, then this video will show you how to use the Swag app.
The use of Swag is subject to Employment Hero's Terms and Conditions as well as the Swag Terms and Conditions.
- QuickBooks reserves the right to change pricing, features, support and service at any time. Prices are in AUD and include GST. See our Terms of Service for further information.
- Pricing: All prices are in AUD and include GST.
- ProAdvisor Program: Please find the terms of our ProAdvisor program here.
- 50% off for 6 months: For new subscribers, enjoy a 50% off price subscription on QuickBooks Online Simple Start, QuickBooks Online Essentials or QuickBooks Online Plus for the first 6 months of your subscription (Offer). The discount will applied from the date of your enrolment and will continue for 6 months. From month 6, you will be charged the then current monthly retail price for your subscription. See current prices here. QuickBooks Payroll and QuickBooks Time prices are not eligible for any discount and will be invoiced separately according to your usage on a monthly basis during your subscription. Intuit reserves the right to request information to verify the eligibility of a purchaser of the Offer. Acceptance of such verification information is at the reasonable discretion of Intuit, which may revoke the Offer and impose a monthly cost for the subscription at the then current retail prices, at any time if it considers the purchaser is ineligible for the Offer.
- 50% off for 12 months: For new subscribers, enjoy a 50% discount off the current monthly retail price for QuickBooks Self-Employed, QuickBooks Online Simple Start, QuickBooks Online Essentials or QuickBooks Online Plus for the first 12 months of your subscription (Offer). The discount will applied from the date of your enrolment and will continue for 12 months. From month 13, you will be charged the then current monthly retail price for your subscription. See current prices here. QuickBooks Payroll and QuickBooks Time prices are not eligible for any discount and will be invoiced separately according to your usage on a monthly basis during your subscription. Intuit reserves the right to request information to verify the eligibility of a purchaser of the Offer. Acceptance of such verification information is at the reasonable discretion of Intuit, which may revoke the Offer and impose a monthly cost for the subscription at the then current retail prices, at any time if it considers the purchaser is ineligible for the Offer.
- 30% off for 3 months (Advanced): For new subscribers to QuickBooks Online Advanced, enjoy a 30% discount off the current monthly retail price for the first 3 months of your subscription (Offer). The discount will apply from the date of your enrolment and will continue for 3 months. From month 4, you will be charged the then current monthly retail price for your subscription. See current prices here. QuickBooks Payroll and QuickBooks Time prices are not eligible for any discount and will be invoiced separately according to your usage on a monthly basis during your subscription. Intuit reserves the right to request information to verify the eligibility of a purchaser of the Offer. Acceptance of such verification information is at the reasonable discretion of Intuit, which may revoke the Offer and impose a monthly cost for the subscription at the then current retail prices, at any time if it considers the purchaser is ineligible for the Offer.
- 30% off for 12 months (Advanced): For new subscribers to QuickBooks Online Advanced, enjoy a 30% discount off the current monthly retail price for the first 12 months of your subscription (Offer). The discount will apply from the date of your enrolment and will continue for 12 months. From month 13, you will be charged the then current monthly retail price for your subscription. See current prices here. QuickBooks Payroll and QuickBooks Time prices are not eligible for any discount and will be invoiced separately according to your usage on a monthly basis during your subscription. Intuit reserves the right to request information to verify the eligibility of a purchaser of the Offer. Acceptance of such verification information is at the reasonable discretion of Intuit, which may revoke the Offer and impose a monthly cost for the subscription at the then current retail prices, at any time if it considers the purchaser is ineligible for the Offer.
- 30% off for 3 months (existing subscribers): For existing QuickBooks subscribers who upgrade to QuickBooks Online Essentials, Plus or Advanced, enjoy a 30% discount off the current monthly retail price for 3 months of your subscription (Offer). The discount will be applied from the date you upgrade in-product and will continue for 3 months. From month 4, you will be charged the then current monthly retail price for your subscription. See current prices here. QuickBooks Payroll and QuickBooks Time services and prices are not eligible for any discount and will be invoiced separately according to your usage on a monthly basis during your subscription. Intuit reserves the right to request information to verify the eligibility of a purchaser of the Offer. Acceptance of such verification information is at the reasonable discretion of Intuit, which may revoke the Offer and impose a monthly cost for the subscription at the then current retail prices, at any time if it considers the purchaser is ineligible for the Offer.
- Free Trial: First thirty (30) days of subscription to QuickBooks Online, QuickBooks Self-Employed and QuickBooks Payroll (including QuickBooks Advanced Payroll), starting from the date of enrolment, is free. During the free trial, you may pay any number of employees using QuickBooks Payroll free of charge. To continue using QuickBooks after your 30-day trial, you'll be asked to present a valid credit card for authorisation and you'll be charged monthly at the then-current fee for the service(s) you've selected.
- QuickBooks Payroll powered by Employment Hero: Payroll services are offered by a third party, Employment Hero. QuickBooks Payroll is only accessible via QuickBooks Online subscriptions. You will be charged $6.00 (incl. GST) per month for each ‘active employee’ paid using QuickBooks Payroll. An ‘active employee’ is one who has been paid at least once in the billing month. For Advanced Payroll, there is an additional monthly subscription fee of $10 (incl GST). Pricing, terms and conditions, including service options, are subject to change.
* Employment Hero was voted the leading payroll solution for SMBs <50 employees (Australian Payroll Association 2021 Payroll Benchmarking Study)
- Customer support: Call or chat to an expert for QuickBooks Online Accountant, QuickBooks Simple Start, Essential, Plus, and Advanced or use in-product QB Assistant and chat for QuickBooks Self-Employed. You'll also find useful resources in the QuickBooks Community.
- Compatible Devices: QuickBooks Online, QuickBooks Self-Employed and QuickBooks Payroll require a computer with Internet Explorer 10, Firefox, Chrome, or Safari 6 and an Internet connection (a high-speed connection is recommended). The QuickBooks Online mobile app works with iPhone, iPad, and Android phones and tablets. QuickBooks Online and QuickBooks Payroll are accessible on mobile browsers on iOS, Android, and Blackberry mobile devices. Devices sold separately; data plan required. QuickBooks Payroll cannot be used on the mobile apps. Not all features are available on the mobile apps and mobile browser. QuickBooks Online mobile access is included with your QuickBooks Online subscription at no additional cost. Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.
- Get paid faster: Get paid 2.5x faster invoicing with PayPal
* PayPal and QuickBooks customers get paid on average in less than 5 days, which is over 7 days faster than the average for invoices that get paid with other payment methods. Data is for paid invoices that were created in QuickBooks in Australia between 23.05.22 and 23.11.22
- Tax deductions: Tax deductions not guaranteed due to being subject to user data entry errors. Mileage calculation provided by the Australia Taxation Office - 85 cents per kilometre for the 2023-2024 income year. To a maximum of 5,000 business kilometres per car (Deductions are only applicable to cars)
- Customer Service Awards: Excellence in Customer Service Award at the CX Australia Awards 2022
- Multiple file discount: Multiple file discount applies to QuickBooks Australia customers only and valid when signing up for more than one QuickBooks Online subscription in one order. Further terms and conditions available here. Not applicable to QuickBooks Self Employed.
- Reviews: GetApp, Capterra, Google Play Store, Apple App Store reviews as at date 08/01/24.
- Cost per day claim (annual): Based on a QuickBooks Simple Start plan at its regular retail price of $313 per year and a 365 day year.
- Annual Billing: You may pay for your QuickBooks Online subscription on an annual, upfront basis to enjoy a discount on the current fees. If you use QuickBooks Payroll powered by Employment Hero, your payroll costs will still be charged monthly to your nominated payment method in accordance with your usage as set out here. If you cancel your QuickBooks Online subscription within the pre-paid 12 month period, you will not be eligible for a refund, but will retain full access to your QuickBooks Online subscription for the remainder of the 12-month period. Unless cancelled by you prior, your annual subscription will auto-renew on the 12 month anniversary of your sign-up date using the billing details you have given us. Discounts, prices, terms and conditions are subject to change.
- Over 7 million customers: Based on number of global QB customers (ecosystem) (7.1m) worldwide as of October 2022.
- Free Onboarding: Applicable to Buy Now subscriptions on QuickBooks Simple Start, Essentials and Plus plans. Not available for QuickBooks Self-Employed.
- Save Hours: Save up to an average of 29 hours per month with QuickBooks.
- * Based on a survey conducted by Intuit Australia Pty Ltd in September 2022. Time saving is in comparison to previous accounting method, based on 184 responses from customers that saw time savings.
- Get access to QuickBooks Tax: ***Access QuickBooks Tax, powered by LodgeiT, by becoming a member of the QuickBooks ProAdvisor Program (it’s free to join). Find out more about the ProAdvisor Program here, including the terms of the QuickBooks Tax offer in the Program here.
- QuickBooks Time Disclaimers & Offers for Australia: For Important pricing offers and disclaimers with further information, please see here.
- *Full terms and conditions for access to QuickBooks Tax, powered by LodgeiT as part of the the Proadvisor Program can be found here. QuickBooks reserves the right to change pricing, features, support and service at any time.
- **Intuit conducted a study involving 56 interviews with accountants and bookkeepers who used Books Review for BAS preparation between March to December 2021 and found that when using Books Review, participants reduced the time spent preparing their clients BAS Reports by around 40%.
- Our Terms of Service apply to all QuickBooks Online subscriptions. Please review them carefully.
Useful links
Mobile Apps
QuickBooks Online
QuickBooks Workforce
© 2024 Copyright © Intuit Australia Pty Ltd.
All rights reserved. Terms and conditions, features, support, pricing, and service options subject to change without notice.
By accessing and using this page you agree to the Terms and Conditions