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Tom M3
Level 1

All supplier transactions are automatically posting to creditors on the BS including intercompany transactions. How can I amend the set up of a supplier to ensure a transaction posts to an intercompany supplier account or to a third party creditor account?

All supplier transactions are automatically posting to creditors on the BS including intercompany transactions. How can I amend the set up of a supplier to ensure a transaction posts to an intercompany supplier account or to a third party creditor account?

Solved
Best answer November 10, 2021

Accepted Solutions
Ashleigh1
QuickBooks Team

All supplier transactions are automatically posting to creditors on the BS including intercompany transactions. How can I amend the set up of a supplier to ensure a transaction posts to an intercompany supplier account or to a third party creditor account?

Hi Tom, the system is designed to post open supplier transactions (such as bills) against the default creditors' account. You can select any account type on the 'category details' line of an expense bill. 

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6 REPLIES 6
ShiellaGraceA
QuickBooks Team

All supplier transactions are automatically posting to creditors on the BS including intercompany transactions. How can I amend the set up of a supplier to ensure a transaction posts to an intercompany supplier account or to a third party creditor account?

Hi there, @Tom M3.

 

Thanks for reaching out to us. I have some information about amending suppliers. In QuickBooks Online, you can only use one default A/P account for your suppliers. This will be the account where you can post automatically your supplier's transactions. Thus, you'll have the option to select a default expense account for a specific supplier.

 

Here's how:

  1. Go to Expenses and then select the Suppliers tab.
  2. Tap the supplier you want to amend, then Edit.
  3. Scroll down towards the Default expense account section. Then, look for the intercompany supplier account. If you're unable to see it, select the +Add new to create it.
  4. Click Save. See the image below.

 

 

 

 

For more tips and guides in managing suppliers, check out this link: Expenses and suppliers.

 

Let me know if you still have questions or concerns with suppliers' or creditors' accounts. I'll be around for you. Take care and have a wonderful day ahead.

Tom M3
Level 1

All supplier transactions are automatically posting to creditors on the BS including intercompany transactions. How can I amend the set up of a supplier to ensure a transaction posts to an intercompany supplier account or to a third party creditor account?

Many thanks for your assistance. When I go into the default expense account area this only gives the option to select expense accounts from the P&L. The intercompany invoice relates to stock purchases. When an invoice is raised the system is automatically posting the invoice to stock and against that vendor. As such there is no P&L account that is relevant to select. How do I ensure that the vendor for the intercompany points to an intercompany account and not trade creditors?

Ashleigh1
QuickBooks Team

All supplier transactions are automatically posting to creditors on the BS including intercompany transactions. How can I amend the set up of a supplier to ensure a transaction posts to an intercompany supplier account or to a third party creditor account?

Hi Tom, the system is designed to post open supplier transactions (such as bills) against the default creditors' account. You can select any account type on the 'category details' line of an expense bill. 

Tom M3
Level 1

All supplier transactions are automatically posting to creditors on the BS including intercompany transactions. How can I amend the set up of a supplier to ensure a transaction posts to an intercompany supplier account or to a third party creditor account?

Thank you Ashleigh. How do you amend the default creditors account though. All invoices at the moment are posting incorrectly as they are not pointing at the correct default creditor account.

Ashleigh1
QuickBooks Team

All supplier transactions are automatically posting to creditors on the BS including intercompany transactions. How can I amend the set up of a supplier to ensure a transaction posts to an intercompany supplier account or to a third party creditor account?

Hi Tom,  If you go to the product and service and then edit and then go to the income account and then put it to what you want it to be in the chart of account. 

Tom M3
Level 1

All supplier transactions are automatically posting to creditors on the BS including intercompany transactions. How can I amend the set up of a supplier to ensure a transaction posts to an intercompany supplier account or to a third party creditor account?

Hi Ashleigh,

 

Would it be possible to set up a call to run through this please? I do not see any edit option when I go into product/services? Also this relates to sales and stock so I do not see how this can relate to amending where a supplier defaults to in creditors.

 

Thanks

Tomas 

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