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Everything you need to know about banking in QuickBooks Online - Discover more
AshleighAspinall
Level 1

Deposit payment

Hello,

 

We have paid a deposit amount to a supplier and invoices need to be allocated against this payment once received but I'm struggling with how to deal with this on Quickbooks.  Is anyone able to advise please?

 

Thank you,

Ashleigh

Solved
Best answer January 09, 2024

Accepted Solutions
GeorgiaC
QuickBooks Team

Deposit payment

Hi Ashleigh, thanks for joining the Community

 

As of the discontinuation of QuickBooks Desktop for UK users in June 2023, we're no longer able to provide support for this product. To search for existing support articles, please see here

 

If you're using QuickBooks Online, you can record the deposit as a payment on the Suppliers account. 

 

To do this, go to the Suppliers page and select New transaction > Expense. Enter the details of the Deposit on the Expense form and set the Category on the Category Details line to Creditors (or Accounts payable). After saving, this will create a credit on the Suppliers account.

 

Once you receive the invoice, raise a Bill on the Suppliers page. When you Make payment on the bill, tick the Expense showing under Credits to apply the deposit to the total bill payment. 

 

If you need any further guidance on this, please get back to us below. 

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1 REPLY 1
GeorgiaC
QuickBooks Team

Deposit payment

Hi Ashleigh, thanks for joining the Community

 

As of the discontinuation of QuickBooks Desktop for UK users in June 2023, we're no longer able to provide support for this product. To search for existing support articles, please see here

 

If you're using QuickBooks Online, you can record the deposit as a payment on the Suppliers account. 

 

To do this, go to the Suppliers page and select New transaction > Expense. Enter the details of the Deposit on the Expense form and set the Category on the Category Details line to Creditors (or Accounts payable). After saving, this will create a credit on the Suppliers account.

 

Once you receive the invoice, raise a Bill on the Suppliers page. When you Make payment on the bill, tick the Expense showing under Credits to apply the deposit to the total bill payment. 

 

If you need any further guidance on this, please get back to us below. 

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