How do I change the accounts to which the payroll expenses are allocated?

Susan Lionti · ‎January 19, 2022

The journal entries created by the payroll process are incorrect, the same account is used for payroll liability and expenses. In Payroll I am unable to correct this by choosing the "wages expenses" account that I want in the chart of account default settings. When I try to chose a different default account to those listed I get this:

These accounts must be configured before journals may be exported.

Payment Account
Wages Expense Account
Default Payroll Liability Account
PAYE Liability Account
Employer Pension Expense Account
Employer Pension Liability Account
Employee Pension Liability Account
National Insurance Expense Account
Employer National Insurance Liability Account

What is this configuration that the message refers to?

John C · ‎January 20, 2022

Hi Susan We recommend that if you have the accounts you'd like the liabilities and expenses to be allocated to already created in the chart of accounts within QuickBooks then on the chart of accounts page within the payroll settings that you select the 'import accounts' tab in the top right-hand corner, locate the account/s that you want to import and select the red x, select save accounts list at the bottom of the list, navigate to the default chart of accounts list and select/enter the accounts you require in each field by selecting the drop down, save.

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John C · ‎January 20, 2022

Hi Susan We recommend that if you have the accounts you'd like the liabilities and expenses to be allocated to already created in the chart of accounts within QuickBooks then on the chart of accounts page within the payroll settings that you select the 'import accounts' tab in the top right-hand corner, locate the account/s that you want to import and select the red x, select save accounts list at the bottom of the list, navigate to the default chart of accounts list and select/enter the accounts you require in each field by selecting the drop down, save.

Susan Lionti · ‎January 20, 2022

Thanks for this - I had found the page to import the accounts but had not realised that by clicking the red x it would turn to a blue tick. I had mistakenly assumed that the red cross meant the account was unavailable to use. It would be useful if some extra explanation was added to this page.

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How do I change the accounts to which the payroll expenses are allocated?