How do I pay people. I've setup and run payroll, how does this show in my current account. Is there a way to get QB to do it or how do i do it manually?

Hi David thanks for posting in Community.

Can I please confirm which version of QuickBooks payroll which you are using? What headers are you able to see within the Employee section of the account?

Hi I'm using Quickbooks online.

within the employee section I have:

Employees

Variable Input

Auto-enrolment

Payslips

Report

Approve and Advance

Does this help?

Hey David,

Thanks for checking, sounds like you're using Paysuite!

With this payroll, QuickBooks will automatically create a journal entry for the pay period when ran. To see the journal created, go to your chart of accounts and search for Payroll Clearing > Account history then click into the journal entry and select edit to view.

Here you can see the expense and liability accounts posted to. The total 'Net Wages Due' will post as a credit to the Payroll Clearing liability account.

When you pay your employees, you will need to record this by creating an expense transaction in QuickBooks. On the expense, select the Payroll Clearing account as the Category under Category details. This will reduce the liability in the payroll clearing account, so when you have ran the payroll and recorded the expense this should reduce the clearing account balance to zero. 

To pay your employees, you will need to do this manually through your online bank as there is no way to schedule payments via QuickBooks.

Please let me know if you have any further queries :)