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Level 1

Payroll Advanced

Payroll Advanced QB

At what point do I terminate a Leaver in the payroll run so that they are paid in that month but their status as a leaver appears on that month's FPS?

My first month of running QBs so I do not know the order of the payroll run before I get started.

Do I finalise the payroll run first?  And produce reports?  Can I then go back into the pay run to terminate the Leaver?  So that the Leaver status is on the FPS.

QuickBooks Team

Payroll Advanced

Thanks for using Payroll Advanced in paying your employees, janet-chester-no. I know how important it is to accurately make a leaver. I'll help you with that.


When processing a leaver, you'll have to mark your employee as terminated first before running their final payroll. Doing so will notify the HMRC in the FPS.


Here's how:


  1. From the Payroll menu, select the Employees tab.
  2. Locate the employee you wish to terminate from payroll.
  3. On the employee's details page, scroll down until you see the Terminate Employee button.
  4. Enter the Termination Date.
  5. Select Terminate.
  6. Click Save to confirm


 For more details, please see this article: Terminating an Employee.


After that, you can now run the final payroll. Then, a P45 will be generated within the program.


Please note that you can only submit one FPS per pay period. If you'd like to re-submit for correction, you can roll back and run payroll again. I'll show you how:


  1. Go to Pay Runs.
  2. Select the pay period listed.
  3. Click Pay Run Actions.
  4. Tap Unlock, then Delete.
  5. You can now re-run the payroll by clicking the New Pay Run button.


Additionally, I've added these resources that'll provide more info about running and managing payroll using the Advanced version. These articles will help you keep your books organised and accurate: 



I'm only a post away if you need more help in processing payroll in QuickBooks, janet-chester-no. It's always my pleasure to help you out again.

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