Petty Cash Deposit - Cash Only

Hello Farmgirlkent69, 

In Quickbooks, you will need to create a dedicated account in the chart of accounts for your petty cash. 

The way to add this account is if you go to the accounting tab, on left-hand side>chart of accounts>new top right> account type leave as cash at bank and in hand - detail type will be cash in hand- name whatever you need to call it like petty cash> save and close. 

Then and transactions you up into Quickbooks like for example man expense and it was suing the petty cash you can now show that the money came from there.  

Many thanks for this. I’ve already set up petty cash in the chart of accounts with opening balance. I have been using petty cash to post my transactions. What I’m not sure how to do is show money going into petty cash which has not come from the bank account. The money going into petty cash is from donations and keeps petty cash topped up every week. 

Hi farmgirlkent69, now you have this setup yu can record depositing money into this account using a bank deposit (+ New > Bank deposit).

One the bank deposit, enter the petty cash account under 'Account', select the date this was received, and scroll to 'add funds to this deposit'. On this line, select the account used to track the donation income under 'Account', enter the amount received, and change the 'Amounts are' drop-down to 'No VAT'. Get back to us below if you have any questions on this!